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Executive Assistant for Leadership Team

3 months ago

Boston, United States Hawthorne Lane Full time

This established finance firm is seeking a professional with administrative know-all, polished customer service, proactive thinking, and a hunger for perfection to support the leadership team. The ideal Executive Assistant is keen on prioritizing, has strong follow-through skills and conducts blended administrative and project-based tasks. If you are an intellectually curious individual who brings a sense of urgency and discretion to your work, then we want to hear from you About the Job: Provide general administrative support with a special emphasis on calendar management, international and domestic travel booking and planning, and invoicing/expense reporting tasks. Systematize calendars and schedules to accommodate ever-changing agendas, commitments and travel accommodations; plan and execute travel itineraries with the ability to anticipate and resolve potential changes. Compile meeting materials and agendas, compose, edit, and finalize documents, spreadsheets, and ad hoc written material with fine attention to detail and accuracy. Create and edit PowerPoint presentations in addition to researching talking points for meetings. Create expense reimbursement forms, invoicing documents, and various financial document tracking spreadsheets. Collaborate with other administrative support team members and departments to best support leadership. Conduct projects and research-based tasks as needed for the Executive team. About You: Polished and attuned. You possess a Bachelor’s Degree and at least ten years of prior Executive Assistant experience, preferably within the C-suite. You know how to monitor changing priorities. Bright and resilient. You’re always in the right mindset to get the job done and deliver seamless results and customer service. Strong interpersonal skills. You’re approachable and reliable. Resourceful. You’re an active learner and highly skilled working across MS Office, particularly PowerPoint. Trustworthy. You handle sensitive or confidential information like a pro. Perceptive. You are excellent at anticipating your executive’s needs and possess strong judgment. Executive judgment. You have superior understanding of when to escalate tasks or troubleshoot. #J-18808-Ljbffr