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Events Specialist 2
1 month ago
UCSD Layoff from Career Appointment
: Apply by 07/30/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants
: Apply by 08/08/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
DEPARTMENT OVERVIEW
The Office of Institutional Planning, Government Relations, Strategic Partnerships, and Events provides leadership and services through a variety of programs and activities. We facilitate extramural funding at the federal, state and local levels, promote strategic collaboration with external partners, and engage key external stakeholders and supporters. Program areas include institutional strategic planning, positioning, and partnerships; research analysis, reporting and recommendations; government, corporate and international relations; institutional events and venue management; and executive office administrative support.
POSITION DESCRIPTION
Assists in planning, organizing, and implementing events and functions, which may include symposiums, conferences, program events, banquets, and VIP briefings. May independently manage small, non-complex events. Staffing responsibilities include working with vendors to ensure appropriate staffing levels.
The Events Specialist 2 is responsible for invoicing, collecting and processing payments, and tracking all catering trade for over 500 events with 15 caterers within University-approved cash-handling guidelines and procedures.
Serve as SIO Events parking representative and ensure SIO remains in compliance with Coastal Commission agreement.
QUALIFICATIONS
Demonstrated experience coordinating a wide variety of event production elements and skilled in working with event layout, staging, audio/visual, lighting, parking, catering, photography, decor, performers, and any other required resources.
Working knowledge of concepts, principles and practices of event planning and production and public relations.
Proven knowledge of generally accepted cash handling and accounts receivable procedures.
Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.
Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling.
Strong interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.
Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.
Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.
Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.
SPECIAL CONDITIONS
Job offer is contingent upon the successful completion of a background check.
Pay Transparency Act
Annual Full Pay Range: $58,600
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