Event Management Specialist

1 week ago

San Diego, California, United States San Diego Rock Church Full time
Job Overview

As an Event Management Specialist, you will be responsible for orchestrating and overseeing events, guiding teams from the initial planning stages to the successful execution. This position demands exceptional organizational skills, the ability to set project timelines, and the coordination of both internal teams and external vendors to ensure that events align with the organization's objectives and deliver a memorable experience.

The Event Management Specialist must effectively blend creativity with logistical planning, financial oversight, and vendor coordination. You will be expected to manage multiple tasks simultaneously, addressing both overarching venue considerations and intricate details such as décor and catering, all while optimizing resources and personnel for events of varying scales.

Key Responsibilities

Event Coordination

  • Collaborate with stakeholders to plan events from inception to completion, tailored to specific requirements and target audiences.
  • Implement project management methodologies to execute tasks efficiently.
  • Establish a conducive environment for each event through meticulous planning, ensuring clarity for all team members involved.
  • Design event layouts, including setup and breakdown plans, signage, and traffic management.
  • Develop staffing plans for custodial and security needs, confirming schedules and overseeing staff on the event day.
  • Manage all necessary signage and traffic control measures leading up to the event.
  • Create documentation and training materials to enhance organizational knowledge.
  • Oversee budgetary aspects of event planning to ensure financial accountability.
  • Assist with special projects as assigned by the department.

Team Leadership

  • Recruit and lead an administrative team to support event execution, delegating tasks and fostering professional development.
  • Provide clear guidance and communication through a comprehensive Team Member Handbook for each event.
  • Build a cohesive team that embodies the organization's mission and values, encouraging skill development.

Resource Planning and Support

  • Advise ministries on event planning frameworks and considerations well in advance.
  • Facilitate the event request and approval process, including budget development and resource allocation.
  • Offer expertise in event design, structure, and guidelines, supporting ministries during events as needed.

Communication and Collaboration

  • Manage incoming event requests, providing clear information for leadership decision-making.
  • Monitor event plans for potential challenges, ensuring efficiency and minimal resource impact.
  • Lead planning and execution efforts in collaboration with production teams.
  • Ensure all marketing and communication requests are submitted and fulfilled.
  • Work with safety and facility teams to ensure a secure environment for all events.
  • Maintain visibility and clarity of requirements among support teams for successful event execution.
  • Communicate effectively through various channels, including email and meetings.
  • Identify and address project risks, proposing solutions to mitigate issues.

The responsibilities outlined above represent the primary functions of this role. Additional tasks may be assigned as needed.

Qualifications

Education and Experience

  • A bachelor's degree in a relevant field is preferred.
  • 1-2 years of administrative experience is required.
  • 1-2 years of volunteer experience in event management or related fields is preferred.
  • 2-3 years of experience in event operations or project management is essential.

Skills and Abilities

  • Strong multitasking and prioritization skills with a focus on customer service.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and collaboratively.
  • Proficient in problem-solving and resourcefulness.
  • Exceptional organizational skills with attention to detail.
  • Self-motivated and adaptable, capable of managing multiple responsibilities.
  • Understanding of confidentiality and discretion.
  • Familiarity with task management software and work order systems.

Organizational Requirements

  • Exhibit behavior that reflects the organization's values and principles.
  • Participate in mandatory meetings and events as required.
  • Maintain a professional demeanor and positive attitude.

Physical Requirements

Accommodations may be made for individuals with disabilities to perform essential functions. The role may require lifting up to 25 lbs and involves periods of sitting, standing, and walking.

Employment Terms

This position is classified as 'At-Will,' allowing either party to terminate the employment relationship at any time, for any reason.

  • Event Security Specialist

    20 hours ago

    San Diego, California, United States Allied Universal Event Services Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Event Security Specialist to join our team at Allied Universal Event Services. As an Event Security Specialist, you will be responsible for ensuring the safety and security of our clients' events, while providing exceptional customer service to our guests.Key ResponsibilitiesEvent Day...

  • Event Management Specialist

    6 days ago

    San Diego, California, United States Moniker Management Services LLC Full time

    Job Title: Operations DirectorMoniker Management Services LLC is seeking an experienced Operations Director to join our team. As an Operations Director, you will be responsible for the preparation and staffing of our events, managing the Catering Bar Staff, and ensuring the Staff serves alcohol safely and in accordance with all local and state laws.Key...

  • Merchandise Operations Specialist

    1 week ago

    San Diego, California, United States Event Network, LLC Full time

    Join Our Team as a Merchandise Operations Specialist at Event NetworkBecome a vital part of our Purchasing Team and contribute to a company that prioritizes collaboration and development.About Event Network, LLC:At Event Network, we are committed to enhancing the retail experience at premier experiential venues throughout the nation.Position: Merchandise...

  • Event Coordination Specialist

    2 weeks ago

    San Diego, California, United States Avlis International, Inc Full time

    Company OverviewAvlis International, Inc. is a worldwide, autonomous Medical Education and Event Management firm. The organization addresses the specific requirements of specialized pharmaceutical companies, offering customized solutions for their gatherings and educational programs.Position OverviewThis is a full-time hybrid position for an Event...

  • Event Coordination Specialist

    2 weeks ago

    San Diego, California, United States San Diego State University Research Foundation Full time

    Position OverviewCompensation is based on qualifications and is non-negotiable.Event Coordination Specialist: $26.00 - $31.50 per hour. This role is hourly and non-exempt. Outreach and Engagement Lead: $5,916.67 per month ($67,000 - $71,000 annually). This role is salaried and exempt.The ZIP Launchpad at San Diego State University serves as a startup...

  • Event Marketing Specialist

    2 weeks ago

    San Diego, California, United States EVOTEK, Inc. Full time

    Job OverviewEVOTEK, Inc. stands as a leader in facilitating secure digital business transformations across North America, emphasizing innovation. Our comprehensive suite of technical domains—including data center, network, security, cloud, and communications—enables us to deliver a unified strategy for digital initiatives that drive substantial business...

  • Event Management Specialist

    1 week ago

    San Diego, California, United States Smart City Full time

    Event CoordinatorJob Category: Customer Service & Contact Center OperationsRequisition Number: EVENT001133Job DetailsDescriptionEvent CoordinatorCompany OverviewSmart City has been a leader in the telecommunications sector for over three decades, specializing in services for convention centers and meeting venues. We facilitate technology solutions for more...

  • Event Production Specialist

    6 days ago

    San Diego, California, United States Five-Star Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Event Production Specialist to join our team at Five-Star AudioVisual, Inc. As a key member of our operations team, you will be responsible for ensuring the smooth execution of audiovisual events and productions.Key ResponsibilitiesEvent Setup and Strike: Assist with the setup and strike of...

  • Event Management Specialist

    2 weeks ago

    San Francisco, California, United States Hudson Pacific Properties Full time

    Event Management Specialist Role Overview: At Hudson Pacific Properties, we are dedicated to developing and managing premier office and retail spaces along the West Coast. We are currently in search of an Event Management Specialist to enhance our initiatives at our public-facing properties. Key Responsibilities: Retail Events & Programming Support (60%): ...

  • Event Beverage Specialist

    2 weeks ago

    San Diego, California, United States Rancho Bernardo Inn Full time

    Position Title: Event Beverage SpecialistJob Category: Food and BeverageOverview:Join a team that thrives in the stunning surroundings of San Diego, where we provide competitive and progressive benefits, including complimentary meals and employee discounts.At Rancho Bernardo Inn, we pride ourselves on our reputation as one of the top resorts in Southern...

  • Event Management Specialist

    2 weeks ago

    San Jose, California, United States CBRE Full time

    Event Management SpecialistAbout the RoleJoin CBRE as an Event Management Specialist, where you will play a pivotal role in enhancing the meeting and event experience for our clients. This position is essential in delivering exceptional service and ensuring that every event runs smoothly.Key Responsibilities:Serve as the primary liaison for smaller...

  • Audiovisual Event Specialist

    1 week ago

    San Diego, California, United States Encore Global Full time

    Hourly Compensation: The estimated hourly wage is between $26.36 and $33.36, depending on experience and skills.Position Summary:The Audiovisual Event Specialist plays a crucial role in the setup and management of audiovisual systems for events of varying scales, ensuring exceptional client satisfaction throughout.Reporting Structure: This role reports to a...

  • Sales and Events Coordinator

    1 week ago

    San Diego, California, United States WS Management Full time

    Job OverviewPosition Title: Sales and Catering CoordinatorCompany Overview: WS Management is dedicated to providing exceptional service and creating memorable experiences for our clients. We focus on delivering a unique blend of professionalism and hospitality, ensuring that every event is executed flawlessly.Role Summary: We are in search of a meticulous...

  • Sales and Events Coordinator

    1 week ago

    San Diego, California, United States WS Management Full time

    Job DescriptionJob Title: Sales and Events CoordinatorCompany Overview: WS Management is a leader in the hospitality sector, renowned for its commitment to excellence and guest satisfaction. Our organization fosters a vibrant and dynamic work culture, focusing on delivering exceptional experiences to our clients.Position Overview: We are currently seeking a...

  • Event Planning Specialist

    1 week ago

    San Diego, California, United States Water Grill San Diego Full time

    Position OverviewJoin our dynamic team at Water Grill San Diego, where we have been delighting seafood enthusiasts for over 25 years. Recognized for our exceptional quality and freshness, we pride ourselves on delivering an unparalleled dining experience.What We Offer:Opportunities for Professional GrowthComprehensive Training and Internal Promotion...

  • Event Service Specialist

    2 weeks ago

    San Diego, California, United States Delaware North Full time

    Join Our TeamDelaware North Sportservice is seeking dedicated seasonal Event Service Specialists to enhance our team. In this role, you will deliver exceptional guest experiences while serving food and beverages in a dynamic event environment. If you thrive in a fast-paced setting and value recognition for your hard work, we encourage you to consider this...

  • Culinary Event Specialist

    2 weeks ago

    San Diego, California, United States The Party Staff, Inc. Full time

    Job OverviewJoin Our Dynamic Culinary TeamAre you passionate about the culinary arts? The Party Staff, Inc. is excited to welcome you to our team, where we have been creating memorable dining experiences for over three decades.Current Openings: Culinary Event Specialists & Preparation CooksIf you thrive in vibrant environments and enjoy the excitement of...

  • Promotional Event Specialist

    1 week ago

    San Diego, California, United States BATH MAKEOVER BY SHUGARMAN S INC Full time

    Job OverviewPosition: Promotional Event SpecialistAre you a dynamic individual with a passion for engaging with others? Bath Makeover by Shugarman S Inc is on the lookout for a motivated Promotional Event Specialist to connect with homeowners and schedule appointments for our Design Consultant to provide complimentary in-home consultations for bathtub and...

  • Operations Manager

    6 days ago

    San Diego, California, United States Behind The Scenes Catering & Events Full time

    Job SummaryBehind The Scenes Catering & Events is seeking an experienced Operations Manager to oversee the day-to-day operations for events and warehouse. As a key leader, you will play a crucial role in strategizing, planning, and ensuring business objectives/event needs are met.Key ResponsibilitiesEvent OperationsPlan and execute all logistical aspects of...

  • Culinary Event Specialist

    3 days ago

    San Diego, California, United States The Party Staff, Inc. Full time

    Job OpportunityWe are seeking a skilled and enthusiastic Culinary Event Specialist to join our team at The Party Staff, Inc.About the Role:Prepare and serve a variety of dishes for events and mealsWork collaboratively with our team to ensure exceptional customer serviceMaintain a clean and organized kitchen environmentCommunicate effectively with clients and...