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Program Administrator
2 months ago
Program Administrator - Marshall Med/Peds
1249 15th St, Huntington, WV 25701, USA
Job Description
Posted Monday, April 22, 2024 at 4:00 AM
Job Responsibilities:
Serves as the primary and initial point of contact for faculty, residents/fellows, prospective residents/fellows, various departments, and participating sites on matters related to a Graduate Medical Education (GME) training program with eleven or fewer training positions;
Collaborates with the residency Program Director and program evaluation committee in the development, dissemination, implementation, and annual review of policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations;
Maintains the program's manual of policies and procedures;
Monitors faculty and trainee compliance with established policies and procedures and maintains related records;
Maintains accurate and accessible records for education, accreditation,
recruitment, credentialing, appropriate board certifications, and reimbursement;
Implements modifications related to accreditation, credentialing, and certification;
Collaborates with Program Directors in the preparation of letters of verification of training;
Maintains and updates schedules to ensure coverage and maintain documentation of trainees' experiences;
Oversees development, implementation and documentation of educational activities;
Prepares, updates, and maintains resident, faculty and program evaluations;
Prepares various reports as required; attends and maintains minutes at meetings; trains faculty, resident/fellows, and staff on the use of software and online databases;
Represents the program at institutional, participating sites, and national meetings;
Facilitates and provides guidance, advocacy and support to the residents/fellows in orientation, integration, and education throughout professional transitions related to the residency/fellowship experience;
Utilizes software to access, manage, and maintain confidential residency applications and associated documents;
Communicates with prospective residents/fellows via telephone, email and mail to provide information regarding the program's application process, and to distribute recruitment materials and interview decisions;
Collaborates with the Program Director and selection committee on interview schedules and makes travel arrangements;
Assists in preparing the GME program budget; processes invoices and reimbursements for program related expenses;
Performs related duties as required
EDUCATION:
High school diploma or equivalent and four years of related experience. Bachelor's degree is preferred and will substitute for the required experience.
EXPERIENCE:
Certification with the Training Administrators of Graduate Medical Education (TAGME) is preferred.
Internalapplicants must call HR atext. 11653 to determine eligibility before applying.
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