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Special Event Manager

1 month ago

St Cloud, United States City of St. Cloud, FL Full time
Salary: $27.59 - $39.18 Hourly

Location : City of St. Cloud, FL

Job Type: FULL-TIME

Department: PARKS AND RECREATION

Division: RECREATION

Opening Date: 07/24/2024

Closing Date: Continuous

FLSA: Exempt

Description

WORK HOURS: VARIES

This position is responsible to plan, organize, schedule, coordinate, supervise, oversee and execute special events and programs for the City including but not limited to, business, social, cultural, and athletic activities for City residents and visitors. The incumbent works in a fast paced, dynamic, high impact position working closely with the Marketing Manager, as well as various City departments and local organizations to coordinate and execute a variety of special events in various venues within the City. Position requires flexible hours and may work nights, weekends, and holidays as needed.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.
  • Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
  • Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
  • Creates detailed run of show for events and manages on-site production to ensure smooth execution of events including critical decisions, regarding event management and oversight in the field as related to staffing, event logistics, event control, emergency management, safety and breakdown.
  • Assures that all groups and organizations holding an event that has been co-sponsored by the City of St. Cloud are given assistance with planning, coordinating and implementing their events as needed.
  • Assist with the planning, coordination and implementation of City of St. Cloud co-sponsored special events including coordination of efforts among other City Departments.
  • Creates, amends and enforces all policies and procedures specific to special events and venues.
  • Administers the fee waiver program; a program that allows not-for-profit and/or governmental agencies to request waivers of City fees necessary to put on special events at a City facility or venue.
  • Prepare and maintain periodic and special records, reports and correspondence; prepare and monitor budgets; recommend operational and budgetary improvements for special events.
  • Coordinates functions activities and events with the Marketing Manager, community leaders and non-profit groups; develops partnerships in the community for cooperative programs.
  • Coordinates all aspects of event requirements with the Marketing Manager, Parks & Recreation staff, other departments, and outside agencies as needed, through frequent meetings and communications, from the planning stages through completion of the event.
  • Acts as liaison between the Marketing Manager and the event point of contact throughout the event to ensure needs are met; checking details, monitoring quality, identifying discrepancies, taking corrective actions, directing and supervising staff and ensuring quality customer service.
  • Completes "After Action Reports" in a timely manner, providing copies to affected departments.
  • Assists applicants with permits, generally with information on requirements of the code pertaining to Special Events.
  • Performs related work as assigned.

Minimum Education and Experience Requirements

Requires an associate's degree in Leisure Services or related field supplemented by four (4) years of experience in Banquet and Special Events Management, planning and executing special events, community activities or related activities; OR an equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities.

Must possess and maintain a valid state driver's license with an acceptable driving history.

Knowledge/Skills/Abilities

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be physically able to operate a vehicle and a variety of machines and equipment including a computer, basic office equipment, telephone, sound equipment, etc. Tasks involve the ability to exert moderate, though not constant, physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting carrying, pushing, and pulling of objects and materials of moderate weight (12-20 pounds) to moderately heavy weight (up to 50 pounds).

Mathematics:
Requires the ability to add and subtract totals, to multiply and divide, to utilize mathematical formulas, to determine percentages and decimals and to determine time and weight. Must be able to use practical applications of fractions, percentages, ratio and proportion.

Language Ability:
Ability to read and interpret documents such as safety rules, budgeting documents, fitness manuals, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence in English. Requires the ability to speak with and before others with poise, voice control and confidence. Requires the ability to prepare reports, records, correspondence etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Must be able to communicate effectively and efficiently.

Reasoning:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Quality of Work:
Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Dependability:
Assumes responsibilities for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, standards, and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human, and conceptual areas.

Attendance:
Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.

Initiative and Enthusiasm:
Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.

Judgment:
Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum or errors. Seeks expert or experienced advice where appropriate and research issues, situations, and alternative before exercising judgment.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles and vibration. The noise level in the work environment is usually loud.

Benefits
St. Cloud Benefits Package
We believe our City employees to be our most valuable asset. To attract and retain those employees, we offer a competitive wages and benefits package including on-the-job training, seminars, and performance appraisals.
We invite you to look at the benefits the City of St. Cloud has to offer. We think you will find that the rewards of the job are equal to the challenge.
All of our Full-time regular employees are eligible for the
Benefits
  • 11 Paid Holidays for General Employees and Police Officers- The Fire department employees can earn up to 96 holiday hours per fiscal year prorated from the employee's start date.
  • One (1) Floating Holiday for General Employees and two (2) for Police Officers.
  • Awards Programs
  • Deferred Compensation Plan
  • Discounted Automobile Insurance
  • Employee Assistance Program
  • Flexible Spending Account
  • Flexible Work Schedules
  • Holiday Bonus - subject to City Council approval
  • Indianapolis Plan (Police Officers)
  • Life and Accidental Death (One-time annual salary paid by City)
  • Long Term Disability Coverage (paid by City)
  • Management Leave
  • Medical and Dental Coverage
  • On-Site Employee Health Care Center
  • Paid Vacation (Maximum of 440 hours for General employees and 624 for Fire Employees)
  • Sick Leave Bank available for all employees - for Fire Union sick leave bank information, see
  • Sick Leave (Ability to roll over from year to year)
(PDF)

01

Which best describes your level of education?
  • No High School Equivalency
  • High School Diploma or Equivalency
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree


02

Please indicate the field of your college degree

03

Do you have a valid Florida Driver's License?
  • Yes
  • No


04

Do you have experience with planning and executing of special events such as; large scale community and City wide festivals, expos, concerts, special events and related activities?
  • Yes
  • No


05

Could you please share the number of years of your experience and provide an example of the type of experience you have?

06

Are you able to work weekends and after hours for special events?
  • Yes
  • No


Required Question