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Business Office Manager

3 months ago

Hillsboro, United States HOLI Senior Living Full time

HOLI Senior Living, a senior housing community specializing in assisted living and memory care is currently seeking a dynamic and experienced Business Office Manager in Hillsboro, Oregon. We are looking for that special someone that has a passion for working with seniors. Someone that is compassionate, caring, energetic and embraces a positive approach in leading our dynamic team in a community that we call Family

Organize job duties in such a manner to effectively meet the work deadlines established by SSA Accounting every month. Communicate with department staff and Executive Director to ensure deadlines are
Process all community accounts payable vendor invoices/statements, and route to SSA Accounts Payable.
Manage petty cash or credit card account, as applicable.
Post all accounts receivable and make and/or designate bank deposits.
Notify Executive Director of past due accounts and assist in arranging payments pertinent to delinquent accounts as
Complete semi-monthly payroll tasks as directed by SSA
Manage paper and electronic filing systems for accounts payable, resident accounts receivable, personnel records, in-service logs, closed files, and other information; perform routine internal audits.
Assist Executive Director and Marketing and Sales Director to ensure all admission paperwork is complete.
Complete and process new admission financial paperwork and set up individual account receivable files for each resident.
Conduct New Hire Orientations and completes or assists employees and department heads with employment-related
Process orientation check off sheets to ensure compliance orientation is completed.
Assign monthly in-services and track in-service attendance.
Assist in tracking all mandatory health and education requirements for all staff members (may include CPR/First Aid, HIV/Bloodborne Pathogens, Food Handler's, TB testing, Flu vaccine, and Hepatitis vaccine).
Assist in the completion of daily occupancy, apartment changes, and move-in and move-out notifications.
Maintain yearly required application file.
Monitor office equipment and preventive schedules.
Assist supervisory staff in ordering with vendor contracts if requested.
Order and maintain inventory of necessary office supplies.
Attend mandatory meetings as scheduled by Executive Director.
Maintain confidentiality of resident, community, employee, and company
Maintain working knowledge of fire and disaster plans and responsibilities under emergency conditions.
Perform other duties as assigned.

Education/Experience: Must have a high school diploma or equivalent, plus 3 years of bookkeeping, Human Resources, or administrative experience, or equivalent combination of education and experience.

Communication Skills: Receive and carry out verbal or written instruction. Communicate effectively in person, over the phone, or via email with customers and co-workers. Write and proofread routine correspondence and reports with appropriate grammar and spelling. Make group presentations to share information or explain policies and procedures.

Organization/Self-Management Skills: Perform a variety of duties, moving between tasks of differing nature, with occasional distractions and interruptions. Prioritize competing requirements to complete work in a timely manner when there are changes to workload and assignments. Work independently and follow through on assignments with minimal direction.

Computer Skills: Proficiency with computers, Windows operating system, Microsoft Office Suite, and familiarity with common accounting software programs.

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