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Administrative Assistant

2 months ago

Miami, United States H& R Paving Inc Full time

H&R Paving, Inc. is searching for a Full time Admin. Assistant to join their busy team full time (35-40 hours depending on the season). Services include landscape management, enhancements, design/build landscape construction management

The ideal candidate thrives in a casual home office/construction shop type of environment, takes initiative, and enjoys wearing many hats in the office with limited supervision. If this sounds like a match for you, please apply with a short cover letter and resume through this ad.

ESSENTIAL DUTIES

  • Working directly with the project manager and following up on contracts/estimates, sales, marketing, advertising, and social media management efforts.
  • Schedule customer estimates and jobs ensuring all parties are well informed and available
  • Answer incoming calls & e-mails; addressing customer needs directly and/or referring calls to the appropriate manager.
  • Work with field staff to collect daily time sheets and ensure they are completed with accuracy.
  • Data entry of daily job reports into CLIP database (job cost software)
  • Assist the office manager with A/R calls and e-mails (collection efforts as needed)
  • Other misc. admin duties/projects as assigned