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Front Desk Office Assistant

2 months ago

Riverside, United States Sun Technologies Full time

All-In-One Scriptless Test Automation Solution Location: Riverside California Duration:

Expected 5 months contract with possible extension Job Description

Pay Rate: $28/hr – $31/hr, the pay rate may differ depending on your skills, education, experience, and other qualifications. Featured Benefits: Medical Insurance in compliance with the ACA 401(k) Sick leave in compliance with applicable state, federal, and local laws The office assistant will perform routine and basic office functions at the site. The assistant will conduct business with members of the Client Service and the general public in a professional manner by greeting visitors and either providing them the information they need or directing them to the proper staff. The office assistant will be operating office equipment and working with Client Service systems. The office assistant must be able to answer phones and office inquiries in a knowledgeable and professional manner; know and assist with procurement activities, understanding and carrying out office mail and shipping procedures, and will learn check in and check out procedures for building staff and security. Responsibilities: Building security of arming and disarming security alarm and serving as the point of contact for alarm company. Greets visitors at the front desk of the facility in a professional manner. Answers telephone and provides routine information, routing calls to appropriate personnel. Assists callers with questions and directs them to the appropriate personnel. Takes accurate messages and answers employee and general public inquiries. Assists with office correspondence and filing. Becomes familiar with activities and events at the Client Service site to adequately answer questions and assist with projects. Tracks general office supplies and vendor requests for facility manager and makes procurement requests when needed. Tracks janitorial inventory and makes procurement requests for supplies when low. Maintains and replaces toner in printers, copiers, and postage meters for site. Files any records that must be kept hardcopy on site or electronically in the appropriate filing system. Responsible for mail, FedEx, UPS: both incoming and outgoing. Responsible for assisting with Conference Room Management which includes scheduling, maintaining supplies, and assisting with Video-Teleconferencing set-up. Assists with basic data entry and clerical data entry in some locations. Assists with creating and maintaining a library catalog spreadsheet of books, involving titles, authors, and locations. Assists with vehicle inventory, tracking, or scheduling.

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