HR Coordinator

2 months ago

Louisville, United States Churchill Downs Incorporated Full time
Summary:

The Human Resource Coordinator aids with and facilitates the human resource processes at all business locations. This role acts as liaison between property HR leaders and insurance providers. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The Human Resource Coordinator makes that certain plans are administered in accordance with federal and state regulations and that plan provisions are followed. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

Essential Duties and Responsibilities:

  • Maintains reasonable communication with HR property leaders to facilitate smooth and timely return to work for team members that are on leave.
  • Advises managers on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.
  • Assists with questions from property HR leaders related to return-to-work process for team members returning from extended FMLA, workers compensation, or other leave(s).
  • Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
  • Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
  • Reconciles benefit billing statements for each property and submits to VP Human Resources for approval through Accounts Payable.
  • Communicates with employees regarding Qualifying Life Events that require additional documentation.
  • Assists with the preparation of Benefits Open Enrollment materials and linking to EMB and Intranet.
  • Assists with weekly Evidence of Insurability audits for new hires and during open enrollment. Tracks status of candidates in HRIS and responds with follow-up notifications at the end of the enrollment period.
  • Makes photocopies; mails, scans and emails documents; and performs other clerical functions as requested.
  • Develops and maintains records, reports, and logs for various HR functions.
  • Support any special projects and other corporate HR functions as needed.
  • Performs other related duties as required and assigned.
Required Skills/Abilities:
  • Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, and other applicable laws.
  • Excellent written and verbal communication skills.
  • Excellent analytical and problem-solving skills.
  • Excellent organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite or similar software.
Education and Experience:
  • Bachelors degree in Human Resources or related field required.
  • Two years of human resource experience preferred.
  • SHRM-CP or SHRM-SCP preferred.
  • Completion of specialized certification or training on FMLA/leave administration a plus.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
  • Ability to maintain high levels of confidentiality and integrity.
  • Strong work ethic and ability to cultivate working relationships throughout the organization.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Working understanding of human resource principles, practices, and procedures.
  • Ability to function well in a high-paced and at times stressful environment.
  • Proficient with Microsoft Office Suite or related software.

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