Administrative Specialist

2 weeks ago

Phoenix, United States Maricopa County, AZ Full time
Posting Date
12/10/24

Application Deadline
12/20/24

Pay Range
$19.75 - $29.00 Hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type
Unclassified

Department
County Attorney

About the Position

Are you looking for a position that will take advantage of your attention to detail and knack for precision? Your skills may be an excellent resource for the Administrative Specialist role with the Maricopa County Attorney's Office As the Administrative Specialist, you will be responsible for providing specialized support to attorneys, paralegals, and legal support specialists within the Civil Services Division.

Join a team with a purpose - apply now

About Us

The Civil Services Division of the Maricopa County Attorney's Office serves as a law firm that provides legal representation and advice to the Maricopa County government, including its elected officials, departments, and employees. Our work involves defending legal actions, lawsuits, and claims brought against County entities, including Section 1983, tort, election, and tax litigation. We also provide legal advice to County officials on various public law topics. Additionally, we process public records requests for the Maricopa County Attorney. Our division has four practice groups: Litigation; Government Advice & Elected Officials; Human Resources, Behavioral Health, & Probate Group; and Appeals, Election Law, Public Records, & Tax.

Proud to Offer
  • Work with a greater purpose
  • Tuition reimbursement
  • Exceptional work-life balance, with hybrid work schedule options
  • Opportunities for growth and development within Maricopa County
  • Low-cost, high-value healthcare for you and your qualifying dependents
  • Paid vacation, sick time, and parental leave
  • Extensive wellness program, including healthcare premium discounts
  • Employee discounts for goods and services
  • Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1
  • Learn more at Work With Us | Maricopa County, AZ
We Require
  • Two years of experience performing office, administrative, and clerical duties
  • High School Diploma or GED
  • Post-secondary education may substitute for six months of the experience requirement
  • The Maricopa County Attorney's Office requires a thorough background check of all successful candidates and is authorized to test prospective employees for the presence of illegally accessed drugs. Testing is conducted once an offer has been extended and prior to placement
  • Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire
We Also Value
  • Specialized clerical or technical experience in a law office, judicial, or law enforcement environment
  • Skilled in basic computer use
  • Knowledge of basic office procedures and operations and use of office equipment such as phone, fax, and copy machines
  • Ability to Exercise independent judgment within established guidelines and departmental policies and procedures, prepare word processing documents and spreadsheets, Interact effectively with attorneys, elected officials, clients, professionals, and staff, and follow written and oral instructions
Job Contributions
  • Provide specialized clerical and technical support in processing public records requests
  • Identify, Review, and redact digital records, including body-worn camera evidence and criminal interviews
  • Conduct thorough reviews of redacted records to ensure accuracy and completeness
  • Take direction from paralegals and attorneys regarding redacting records
  • Prepare and process specialized paperwork as directed, sometimes requiring confidentiality
  • Utilize computer to look up and retrieve case information from various databases
  • Prepare documents and digital files for disclosure to the public
  • Assists with special projects, including photocopying, binding, and ordering supplies
  • Utilize calendaring programs and organize electronic files
  • Utilize various redaction software and related tools to efficiently complete assigned tasks
  • Comply with relevant legal rules, statutes, and office processes related to public records
  • May occasionally require the use of skills to provide English/Spanish translation
Working Conditions
  • Office setting in a high volume, fast-paced environment. Requires long periods of sitting while completing computer activities
  • May be required to travel to and from various County locations for meetings and trainings, utilizing personal or County vehicles
  • Ability to move up to 20 pounds floor to waist and push/pull up to 20 pounds at a distance of up to 100 feet
  • After a successful six-month period after hire, employees are eligible to telework up to 16 hours per week with supervisor approval. The ability to telework depends on the employee's position and business needs
Selection Procedure
  • Only the most qualified candidates will be considered
  • Consideration will only be given to candidates who submit online applications
  • Candidates will be contacted primarily through email and their Workday online application profile
  • Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive


Maricopa County is an equal opportunity employer.

Apply Now

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