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Event Coordinator

2 months ago

Dallas, United States Strategism Full time

Job Title: Event Coordinator

Contract: Long term

Location: Dallas, TX - Onsite

Someone who is willing to travel and expenses will be covered

The Event Coordinator plays a crucial role in the planning, organization, and execution of various events, ensuring they run smoothly and successfully. This position requires a blend of creativity, attention to detail, strong organizational skills, and excellent communication abilities to coordinate all aspects of events from conception to completion.

Responsibilities

Event Planning:

Collaborate with clients or internal stakeholders to understand event requirements, objectives, and budget constraints. Develop event concepts, themes, and timelines in alignment with client expectations. Research and secure event venues, vendors, and suppliers. Coordinate logistics including catering, transportation, accommodations, audio-visual equipment, and other event necessities. Ensure compliance with legal, health, and safety regulations for events.

Budget Management

Develop and manage event budgets, tracking expenses and ensuring adherence to financial guidelines. Negotiate contracts with vendors and suppliers to secure favourable pricing and terms. Provide regular budget updates to stakeholders and identify cost-saving opportunities where possible.

Coordination And Execution

Oversee all aspects of event setup, including décor, seating arrangements, and signage. Coordinate with vendors, staff, and volunteers to ensure timely delivery of services and smooth event operations. Manage on-site logistics during events, troubleshooting issues as they arise. Act as the main point of contact for clients, vendors, and attendees, addressing inquiries and concerns promptly and professionally.

Marketing And Promotion

Assist in developing marketing materials such as invitations, flyers, and social media posts to promote events. Collaborate with marketing teams to leverage various channels for event promotion and audience engagement. Monitor RSVPs and registrations, tracking attendance and managing guest lists.

Post-Event Evaluation

Conduct post-event evaluations to assess the success of events and identify areas for improvement. Gather feedback from clients, attendees, and stakeholders to inform future event planning. Prepare post-event reports summarizing key metrics, successes, challenges, and recommendations.

Qualifications

Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred. Proven experience in event planning and coordination, with a strong portfolio of successful events. Excellent organizational and time management skills, with the ability to multitask and prioritize effectively. Strong interpersonal and communication abilities, both written and verbal. Creative thinker with the ability to develop innovative event concepts and solutions. Proficiency in event management software and Microsoft Office suite. Ability to work flexible hours, including evenings and weekends, as required by event schedules. Detail-oriented with a keen eye for design and aesthetics. Problem-solving skills and ability to remain calm under pressure. Knowledge of current industry trends and best practices in event planning and management

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