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Events Coordinator

2 months ago

Dallas, United States LJA Engineering Full time

JOB TITLE: Event Coordinator DIVISION: NTX Marketing LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. The structure of our organization is designed to maximize your development through peer learning, communication and organization enhancement courses, mentor programs, and diverse discipline opportunities, resulting in advancement specific to your individual performance. At LJA, you’ll experience a culture of camaraderie, teamwork, and inclusivity, where you'll be part of something bigger. SUMMARY: This position performs specialized event coordination activities within the NTX and Central Texas regions. GENERAL RESPONSIBILITIES: Plan, coordinate and execute our company's participation in tradeshows and events by working closely with internal teams, vendors and the Regional Marketing Director. Organize special corporate events for the NTX and Central TX offices, including on all event logistics. Create event outlines, coordinating and executing planned events from start to finish. Provide guidance for booking and registration of attendees and arranging travel and accommodations. Collaborate with internal teams to develop objectives to effectively represent our company and offerings at tradeshows. Manage timelines and tight deadlines of tasks prior to event. Maintain records while tracking budget and organization of all functions and event updates. Work with internal teams to develop content for event materials and work with graphics team to produce. Assist in the selection, ordering, and inventory of the promotional materials specific to each event. Effectively follow up, track and measure desired outcomes, and produce regular reporting and/or tasks as needed. Pack and coordinate shipping of tradeshow supplies/materials. Assist with managing onsite execution and wrap-up for events. Lead the development of pre-show, during show and post-show marketing campaigns. Maintain an up-to-date calendar of upcoming tradeshows and events, ensuring timely registration and submission of required materials. Stay current with industry trends, competitor activities, and emerging opportunities in the event marketing landscape. Attend events when needed. Maintain an on-going inventory of readily available event materials. QUALIFICATIONS: Motivated self-starter with strong interpersonal and organizational skills who requires little supervision. Good project management skills, including time management, goal setting, multitasking and prioritization. Good problem-solving and critical thinking skills. Able to work effectively on multiple simultaneous projects with competing deadlines. Self-motivated, confident, energetic and creative. Collaborative and effective as a team player. Efficient time management. Able to handle stress and remain calm. Professional demeanor and appearance. REQUIRED EDUCATION/LICENSES: College Degree preferred. REQUIRED EXPERIENCE: 3+ years of corporate experience, preferably in event planning. Computer skills in Word, Outlook, Excel, and PowerPoint. Excellent verbal and written skills. BONUS POINTS IF YOU HAVE: InDesign experience. Experience in the A/E/C industry. PHYSICAL REQUIREMENTS: Sit for extended periods of time working on computer. Lifting of 20 lbs. for event items. OWN YOUR FUTURE AT LJA With more than 55 office locations, and nearly 2,000 employee-owners, LJA is looking for talented people to join our team and grow their future with us. LJA is consistently ranked as a #1 Top Workplace and recognized as one of the Top Firms in the industry. We offer exceptional benefits that promote the health and financial security of our employee-owners and their families. A few of our benefits include: Employee Stock Ownership Plan (ESOP). Optional Flexible Work Schedule. Paid time off and holidays (including an office closure between Christmas and New Year’s Day). Year end merit bonus. Health, dental and vision plans with options. Paid maternity and parental leave. Education and tuition reimbursement programs. Referral bonus program. Learn more at www.lja.com Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. #J-18808-Ljbffr