Executive Assistant II

4 weeks ago

Cambridge, United States Planet Pharma Full time

Overview Job Description We are looking for a dynamic team player and experienced admin to provide consistent, detailed support to members of the TOQ organization, including some VP level managers and their teams. The right candidate will show a willingness to learn with a can-do attitude. Key Responsibilities Heavy focus on calendar management, including but not limited to daily/weekly/monthly meetings and multi-level meetings with many attendees/locations/time zones Expense management through Concur system Arrange travel, including air, hotel & transportation as well as occasional work-related events, large meetings. Request creation of new vendors and create purchase order requests Prepare materials for meetings, presentations and special projects Appropriately manage information of a highly confidential and critical nature Coordinate logistics for meetings and company sponsored events, including ordering food, inputting facilities requests and managing attendees Work closely with other executive assistants to make sure department needs are met Provide back-up support to other TOQ assistants, as needed Work cross-functionally on day to day business to keep operation running smoothly Qualifications Bachelors Degree and 3 years of experience OR Associates and 5 years of experience OR GED equivalent and 7 years of experience Must have excellent organizational, verbal and written communication skills. Knowledge of MS Office applications including MS PowerPoint, Excel and Word required. This candidate must be a proven team player and a detail-oriented individual who possesses strong organizational skills with the ability to prioritize work load. He/she must be able to exercise good judgment; work independently but also take instruction; communicate effectively and professionally; meet deadlines and work within a variety of situations in a growing, fast-paced organization. Additional Skills Needed For This Role Include High integrity and demonstrated ability to treat confidential information with great discretion. A proven, collaborative team player with initiative and enthusiasm for taking on new challenges in a rapidly evolving industry Ability to execute under tight deadlines with changing priorities Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization. Pay ranges between $35-44/hr based on experience The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. J-18808-Ljbffr

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