Administrative Assistant

2 weeks ago

Alpharetta, United States Jackson Healthcare Full time

Overview

Jackson Healthcare and our family of companies provide healthcare systems, hospitals and medical facilities of all sizes with the skilled and specialized labor and technologies they need to deliver high quality patient care and achieve the best possible outcomes - while connecting healthcare professionals to the temporary engagements, contract assignments and permanent placement employment opportunities they desire.

Headquartered in metro Atlanta, we're powered by more than 2,600 associates and over 20,000 clinician providers covering all 50 U.S. states.

Our mission is to improve the delivery of patient care and the lives of everyone we touch. This includes the patients, clinicians and healthcare executives we work with through our companies every day, as well as our communities, the nonprofit organizations we support and each associate who is part of our family.

We're always looking to add new talent to our teams. We value diverse professionals at all levels and across multiple disciplines and areas of expertise, who have strong leadership skills, align with our culture, and are committed to excellence.

The Property Management Team Administrative Assistant supports the Property Management and Community Impact teams by handling a variety of administrative tasks.

ROLES & RESPONSIBILITIES:

  • Manage various email inboxes, respond to requests, including entering and managing the work order system, and communicating needs to appropriate parties for resolutions.
  • Provide administrative support for the teams, including preparing reports and distributing daily team mail.
  • Create, update, scan documents and maintain electronic databases, spreadsheets and documents, such as team contact information, vendor lists, COIs, event photos, and monthly reports.
  • Update, transcribe and distribute quarterly inspection and meeting notes.
  • Order office, cleaning, copy room and Mother's Room supplies as needed.
  • Serve as primary contact for and manage users of all the Jackson Healthcare corporate and company FEDEX accounts.
  • Schedule meetings, book conference rooms and maintain the team calendars.
  • Book travel for team members for offsite office visits, conferences, etc.
  • Oversee organization projects for supplies an decor.
  • Assist with completion of expense reports.
  • Assist with miscellaneous design and printing orders.
  • Other job-related duties as assigned.

Conduct job duties in accordance with the Corporate Values and Culture.

  • Respect all individuals without regard to their position. Understand that there is no class system.
  • Seek first to understand before responding, do not rush to judgment.
  • Take ownership of self andconduct self with intellectual honesty; willing to admit mistakes and understand strengths and weaknesses.Believe and operate under the principle "If it's to be, it's up to me."
  • Function in a fail-safe environment that forgives and focuses on solutions. Encourage and support other associates, creating an environment to succeed.
  • Communicate problems directly and not engage in rumors or gossip.
  • Embrace a "Team-First" vs. "Me-First" attitude.Understand that the possibilities for success are limitless when one is impervious to competition. Does not take credit for other's accomplishments and will give others credit with praise and recognition.
  • Always try to do what's right with a firm sense of integrity and ethics, behaving in a manner consistent with principles of moral conduct.

QUALIFICATIONS - EDUCATION, CERTIFICATIONS and WORK EXPERIENCE:

Education/Certification:

  • Associate degree from a four-year college or university is preferred, or equivalent combination of education and work experience.
  • Notary preferred

Experience REQUIRED:

  • 1 year of experience in office and administrative work environment.

KNOWLEDGE, SKILLS, AND ABILITIES:

Required Knowledge:

  • Proficiency in use of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, SharePoint, OneDrive Teams and Smartsheet)

Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Superior organizational, planning, and time management skills for managing multiple and conflicting activities.
  • Ability to work in fast-paced, dynamic environment.
  • Strong work ethic, commitment to service and customer orientation, and be a team player.
  • Able to work independently with little supervision.
  • Able to manage multiple detailed projects and drive toward deadlines.
  • High level of interpersonal maturity, poise, and professionalism.

EEO Statement

Jackson Healthcare is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates.

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