Receptionist Administrative Assistant

3 weeks ago

Alpharetta, United States Discover Staffing Full time $18 - $20
Job DescriptionJob Description

 Assist project coordinators by answer incoming telephone calls, retrieve mail, file, maintain office supplies as well as other duties as directed.

Essential Functions and Overall Responsibilities include, but are not limited to the following. Other duties may be assigned as needed.
•    Answer incoming telephone calls, determine the purpose of the calls, and forward the calls to the appropriate personnel, department, or voicemail.
•    Answer questions about the organization and provide callers with address, directions, fax numbers, and other miscellaneous company information.
•    Open mail, UPS, FedEx, etc., and stamp, sort, and distribute as soon as possible after receipt.
•    Type and/or package UPS and FedEx labels as needed/requested. Schedule pick up or take packages to the FedEx/UPS pick up boxes. Place all mail in the outgoing box at the end of each business day.
•    Empty the dishwasher first thing in the morning, and start the dishwasher before leaving at the end of the workday. Wipe down counter at the end of the day (be sure to move small appliances and clean under them as well) and stock the coffee area.
•    Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes. Keep photocopiers full of paper, especially at the end of each day.
•    Order office supplies, ensuring there is always extra toner for copy machines and printers, UPS and FedEx mailing labels, plan mailing bags, letterhead, envelopes, coffee, coffee filters, paper towels, Kleenex, etc.
•    Order food for meetings as needed
•    Update and maintain the conference room schedule.
•    Keep conference room tidy an clean tables as needed
•    Other Administrative Duties as needed
•    Assist Project Coordinators as needed:
•    Document Management (scanning misc. items into project folders)
•    New project set up (Osha Posters, SFI notebooks, ordering aerials)
•    Track Owner Specified Lien Waivers when needed
•    AP Data Entry
•    Input all invoices into Viewpoint weekly
•    Handle all accounting calls/emails regarding invoices
•    Manage Monthly Statements

Qualifications/Computer Skills:
Ability to clearly speak, read, write and understand the English language.
Ability to read and determine mailing labels, addresses and other postal instructions.
To perform this job successfully, an individual should have the ability to perform basic functions in Microsoft Word and Excel, use Microsoft Outlook, and learn various delivery company software.
 
Education and/or Experience:
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

  • Call Center Receptionist

    3 months ago

    Alpharetta, United States CarynHealth Management, LLC Full time

    Job DescriptionJob DescriptionDescription:Job purposeCarynHealth is seeking to hire an experienced bilingual Receptionist/Administrative Assistant for a full-time, in-office role. As the Receptionist/Administrative Assistant, you will be the first point of contact for all inbound communications for CarynHealth and CarynHealth clients. This role entails...

  • Administrative Associate Receptionist

    1 month ago

    Alpharetta, United States Innovative Financial Group Full time

    Job DescriptionJob DescriptionJoin our team at Innovative Financial Group!Are you organized and responsible with a passion for providing exceptional administrative support? Innovative Financial Group is currently seeing an Administrative Associate Receptionist to join our team on-site at our Alpharetta, GA office.About Us:We are a leading financial advisory...

  • Receptionist / Office Administrator

    3 months ago

    Alpharetta, United States Arches Ferry Dental LLC Full time

    Job DescriptionJob DescriptionArches Ferry Dental is looking for a Receptionist/Office Administrator to join our team in our Alpharetta office. The Receptionist will greet patients and their family to our practice, assist with the check-in/out, and coordinate appointments.The ideal candidate will deliver a professional and qualified first impression to all...

  • Receptionist

    3 months ago

    Alpharetta, United States STAFFING RESOURCES INC Full time

    Residential Real Estate Closing Firm in Johns Creek , GA is looking to add a Receptionist to their team. 1-2 years Receptionist/ Front Desk experience Basic computer and phone skills Ability to use basic Microsoft Office - Outlook, Word Must have pro Receptionist, Administrative, Staffing

  • Front Desk Administrator/Receptionist

    2 months ago

    Alpharetta, United States MiLEND, Inc. Full time

    Job DescriptionJob DescriptionWe are looking for a part-time candidate who can help further our growth. Answer and direct incoming phone callsManage and distribute incoming and outgoing mail and packagesGreet and direct visitors and guestsOrder and maintain suppliesStock breakroom daily Perform general office and administrative tasksAssist various...

  • Front Desk Administrator/Receptionist

    3 weeks ago

    Alpharetta, United States MiLEND, Inc. Part time

    Job DescriptionJob DescriptionWe are looking for a part-time candidate who can help further our growth. Answer and direct incoming phone callsManage and distribute incoming and outgoing mail and packagesGreet and direct visitors and guestsOrder and maintain suppliesStock breakroom daily Perform general office and administrative tasksAssist various...

  • Receptionist

    1 month ago

    Alpharetta, United States SelecSource Full time

    Job DescriptionJob DescriptionAre you a real self-starter who is motivated to perfection?Receptionist postiion available in Alpharetta, GAJob Duties/Requirements:Must have receptionist and administrative assistant experience Must have Microsoft Suiote and Quickbooks experience Communicate in a effective and professional tone on and off the phone Excellent...

  • Receptionist

    4 weeks ago

    Alpharetta, United States SelecSource Full time

    Job DescriptionJob DescriptionAre you a real self-starter who is motivated to perfection?Receptionist postiion available in Alpharetta, GAJob Duties/Requirements:Must have receptionist and administrative assistant experienceMust have Microsoft Suiote and Quickbooks experience Communicate in a effective and professional tone on and off the phoneExcellent...

  • Receptionist/Administrative Assistant

    2 weeks ago

    Alpharetta, United States Jencap Full time

    Job DescriptionJob DescriptionWhy Jencap? We are one of the largest wholesale insurance intermediaries in the United States with expertise in wholesale brokerage, binding authority, and program management. The common thread woven throughout our success story is our collaborative and driven team of people. Our teams are empowered and work together to find...

  • Front-Desk Receptionist

    4 days ago

    Alpharetta, United States Beacon Hill Full time

    Beacon Hill Associates is seeking a friendly and professional Receptionist for our client in Alpharetta, GA. This role is perfect for someone who excels at front desk duties, has a welcoming demeanor, and is skilled at managing phone calls and basic administrative tasks. This position is in-office Monday through Friday from 8:30 to 5:30. Key...

  • BILINGUAL (English/Spanish) Receptionist

    4 weeks ago

    Alpharetta, United States CarynHealth Full time

    CARYNHEALTH Is Growing In ALPHARETTA, GA! CarynHealth is immediately hiring an experienced BILINGUAL (English/Spanish) Receptionist to join our Alpharetta, GA team. About CarynHealth CarynHealth is an Atlanta-based managed service company that specializes in cloud-based technology solutions for the healthcare insurance and...

  • Front Desk Medical Receptionist

    3 weeks ago

    Alpharetta, United States Discover Staffing Full time $18 - $20

    Job DescriptionJob DescriptionThe Front Desk Receptionist is responsible for interacting with patients, by phone and in person, within a busy healthcare setting while managing administrative tasks for both the clinic and the patients. This requires exhibiting great customer service skills, a friendly and approachable demeanor, and a professional attitude, as...

  • Administrative Support Specialist

    1 week ago

    Alpharetta, United States SelecSource Full time

    Position OverviewAre you an organized individual with a passion for delivering exceptional service?A position for a Receptionist is currently available at SelecSource.Key Responsibilities:Prior experience in receptionist and administrative roles is essential.Proficiency in Microsoft Suite and QuickBooks is required.Ability to communicate effectively and...

  • Front Desk/receptionist

    2 months ago

    Alpharetta, United States FAMJ LLC Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive Hourly PayCareer Growth Opportunities Fun and Energetic Environment Discount on Products and Services Job SummaryWe are looking for a friendly, Energetic, welcoming receptionist/concierge to join our team! As the Hair Salon Receptionist  , you will be the first point of contact for our guests. You...

  • Veterinary Receptionist

    3 months ago

    Alpharetta, United States Haynes Bridge Animal Hospital Full time

    Job DescriptionJob DescriptionAre you a dedicated and experienced Veterinary Receptionist looking for a new opportunity? Look no further! Haynes Bridge Animal Hospital, a full-service three-doctor practice specializing in dogs, cats, and pocket pets, is seeking a motivated individual to join our team as a Veterinary Receptionist.As a Veterinary Receptionist...

  • Front Desk/receptionist

    2 months ago

    Alpharetta, United States FAMJ LLC Full time

    Job DescriptionJob DescriptionBenefits:Employee discountsOpportunity for advancementBenefits/PerksCompetitive Hourly PayCareer Growth OpportunitiesFun and Energetic EnvironmentDiscount on Products and ServicesJob SummaryWe are looking for a friendly, Energetic, welcoming receptionist/concierge to join our team!As the Hair Salon Receptionist , you will be the...

  • Front Desk/receptionist

    2 months ago

    Alpharetta, United States FAMJ LLC Full time

    Job DescriptionJob DescriptionBenefits:Employee discountsOpportunity for advancementBenefits/PerksCompetitive Hourly PayCareer Growth OpportunitiesFun and Energetic EnvironmentDiscount on Products and ServicesJob SummaryWe are looking for a friendly, Energetic, welcoming receptionist/concierge to join our team!As the Hair Salon Receptionist , you will be the...

  • Bilingual Receptionist

    1 week ago

    Alpharetta, United States CarynHealth Full time

    CarynHealth is Expanding About CarynHealthCarynHealth is a managed service provider based in Atlanta, specializing in innovative cloud technology solutions tailored for the healthcare insurance and sharing program industries. Our secure and adaptable digital platform enhances the healthcare experience through applications designed for enrollment, member...

  • Bilingual Receptionist

    4 days ago

    Alpharetta, United States CarynHealth Full time

    CarynHealth is Expanding About CarynHealthCarynHealth is a managed service provider based in Atlanta, specializing in innovative cloud technology solutions tailored for the healthcare insurance and sharing program industries. Our secure and adaptable digital platform enhances the healthcare experience through applications designed for enrollment, member...

  • Bilingual Receptionist

    1 week ago

    Alpharetta, United States CarynHealth Full time

    CarynHealth is Expanding About CarynHealthCarynHealth is a managed service provider based in Atlanta, focusing on innovative cloud-based technology solutions tailored for the healthcare insurance and sharing program industries. Our secure and customizable digital platform enhances the healthcare experience through applications designed for enrollment, member...