HR/Office Assistant

3 days ago


Honolulu, United States Senior Helpers Full time
Work Schedule: Part-Time, 16-20 hours per week
Job Title: HR/Office Assistant

Position Overview:
Senior Helpers is a leading provider of in-home senior care, dedicated to providing compassionate and professional services that enable seniors to live independently and age with dignity. We are looking for a proactive and detail-oriented Part-Time HR/Office Assistant to join our team. In this role, you will provide essential support to our HR and administrative operations, ensuring smooth office workflows and a great experience for our caregivers and clients. This is an excellent opportunity for someone with strong organizational skills, a collaborative mindset, and a passion for helping others.

Key Responsibilities:
  • Answer and screen incoming phone calls in a pleasant, courteous manner.
  • Perform general office functions such as sorting mail, data input, and file maintenance.
  • Support onboarding processes, including preparing new hire paperwork and conducting orientations.
  • Create and send client welcome packets and prospect information.
  • Verify complete caregiver information in the file after hiring.
  • Prepare client and caregiver files.
  • Input caregiver information into home care software.
  • Maintain employee records and ensure documentation is accurate and up-to-date.
  • Coordinate caregiver schedules and provide administrative support to the scheduling team.
  • Complete caregiver reference checks and background checks.
  • Assist with payroll and timesheet verification.
  • Manage office supplies and maintain an organized workspace.
  • Respond to caregiver and client inquiries in a professional and timely manner.
  • Perform other administrative tasks as needed to support the team.
Qualifications:
  • Previous experience in HR, office administration, or a related field is preferred.
  • Excellent organizational and time management skills.
  • Strong communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HR/payroll software is a plus.
  • Ability to handle confidential information with discretion.
  • A friendly and professional demeanor with a team-oriented attitude.

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