HR/Office Assistant
3 days ago
Job Title: HR/Office Assistant
Position Overview:
Senior Helpers is a leading provider of in-home senior care, dedicated to providing compassionate and professional services that enable seniors to live independently and age with dignity. We are looking for a proactive and detail-oriented Part-Time HR/Office Assistant to join our team. In this role, you will provide essential support to our HR and administrative operations, ensuring smooth office workflows and a great experience for our caregivers and clients. This is an excellent opportunity for someone with strong organizational skills, a collaborative mindset, and a passion for helping others.
Key Responsibilities:
- Answer and screen incoming phone calls in a pleasant, courteous manner.
- Perform general office functions such as sorting mail, data input, and file maintenance.
- Support onboarding processes, including preparing new hire paperwork and conducting orientations.
- Create and send client welcome packets and prospect information.
- Verify complete caregiver information in the file after hiring.
- Prepare client and caregiver files.
- Input caregiver information into home care software.
- Maintain employee records and ensure documentation is accurate and up-to-date.
- Coordinate caregiver schedules and provide administrative support to the scheduling team.
- Complete caregiver reference checks and background checks.
- Assist with payroll and timesheet verification.
- Manage office supplies and maintain an organized workspace.
- Respond to caregiver and client inquiries in a professional and timely manner.
- Perform other administrative tasks as needed to support the team.
- Previous experience in HR, office administration, or a related field is preferred.
- Excellent organizational and time management skills.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HR/payroll software is a plus.
- Ability to handle confidential information with discretion.
- A friendly and professional demeanor with a team-oriented attitude.
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