Meeting Coordinator

3 weeks ago

Rockville, United States Digital Infuzion Full time

Job Type

Full-time

Description

Digital Infuzion is a technology development company that aims to advance biomedical research and care delivery through digital transformation and data science. We go beyond ordinary IT services and solutions because we see the unique potential of inter-disciplinary teams that bring together scientists, technologists, and communicators in creating ground-breaking solutions to the age-old problem of turning information into knowledge. If you feel drawn to doing what you love in a creative, open, and growth-oriented environment while helping people live healthier lives, then please consider this opportunity. Digital Infuzion is a Hybrid workplace company. We offer flexible on-site and remote work schedules.

Digital Infuzion has created and is constantly improving a comprehensive scientific data management, sharing, and analysis platform we use to deliver Data Coordination Services (DCS) to large multi-Center research networks. We are looking for a passionate individual to fill the position of Meeting Coordinator for a new DCS program at the National Institutes of Health. In this role, you will use your organizational and inter-personal talents to manage the scheduling and coordination of meeting, working groups, and conferences between the different components of a large, geographically distributed research network.

Who you are

The ideal candidate is an individual with prior experience planning meetings and conferences in an environment where attendees have busy schedules.

  • You are a natural organizer, task manager, impediment remover, action-oriented process improver
  • You simplify the complex and find the optimal compromise when coordinating activities around busy and sometime conflicting schedules
  • You are comfortable using modern scheduling software, including Outlook and Google Calendar.
  • You are familiar with software and processes to create and manage meeting polls (Outlook FindTime, Doodle, Etc.)
  • You are comfortable using remote meeting software such as Teams and Zoom
  • You have a passion for event planning, both in-person and remote
Core Responsibilities
  • Responsible for planning and coordination of remote meetings, potentially as large as 100 attendees
  • Support our team's travel logistics, including transportation, lodging, and remote work equipment and services
  • For in-person conferences and meetings we organize, work as part of a larger team to support conference room facilities, audio/visual and tech support including set-up, tear down, and close out processes
  • Liaise with contractors, speakers, and stakeholders throughout the event planning process
  • Provide input on design of conference or event as appropriate to best meet conference/event goals and create an optimal conference experience for audience and stakeholders
  • Provide regular reporting on event progress to internal and external stakeholders
  • Participate in post-event evaluations to inform future events
Requirements
  • Education or professional experience in event planning or communication
  • Taking and presenting meeting minutes and agendas
  • Excellent verbal and written communication skills
Preferred Qualifications
  • Experience working for the Data Coordinating Center for a large scientific consortium
  • Government Meeting Professional Certification (CGMP)
  • Experience working with technical and PhD/MD-level professionals
  • Experience working at or with NIH or HHS
  • Experience with the NCATS CTSA Program

Digital Infuzion, Inc. is an Equal Opportunity Employer. EOE/AA/M/F/D/V

It is the policy of Digital Infuzion, Inc. to provide equal employment opportunities without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, marital status, veteran status, genetic information or any other protected characteristic under applicable law.

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