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Administrative Coordinator

2 months ago

Rockville, Maryland, United States Medix™ Full time

The perfect candidate will demonstrate the ability to efficiently manage meetings and various office functions. They should be adept at handling incoming phone inquiries, distributing correspondence to staff, and managing outgoing mail. A welcoming attitude is essential for interacting with office guests and conducting interviews.

Key Responsibilities

  • Assisting with financial and accounting processes, including procurement, invoice oversight, and accounts payable
  • Organizing and coordinating office functions and activities
  • Maintaining and structuring records, files, and inventories
  • Creating and updating databases with personnel, financial, and other relevant information
  • Providing administrative assistance to the team as required
  • Managing phone communications and correspondence (emails, letters, packages, etc.)
  • Performing additional duties as required by the evolving needs of the organization
  • Overseeing the inventory of office supplies
  • Welcoming visitors to the office
  • Coordinating incoming and outgoing office mail
  • Assisting HR with scheduling meetings, interviews, and transportation

Qualifications

  • A bachelor's degree is preferred, along with a minimum of 3 years of relevant experience
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Experience in administrative and clerical roles with proficiency in Microsoft Office
  • Excellent communication abilities
  • Strong multitasking skills
  • Positive and approachable demeanor