Office Administrator

5 days ago

Fort Lauderdale, United States Aston Carter Full time

Job Title: Office Administrator / Analyst

Job Description

Will be responsible for providing essential administrative support to the team while also leveraging analytical skills to gather, analyze, and present data insights, and contributing to operational efficiency. This is a dynamic position that requires a blend of organizational skills, attention to detail, data fluency, and a proactive approach to problem-solving.

Responsibilities:

Administrative Support:

- Manage calendars, schedule meetings, and arrange travel for team members.

- Prepare presentations, reports, and other documents.

- Manage email correspondence and handle incoming inquiries.

- Maintain documentation, including policies, procedures, manuals, rosters, and audits.

- Assist with onboarding new team members and managing internal projects.

- Assist in scheduling and coordinating meetings, appointments, and events.

- Manage and organize operational files, records, and databases.

- Monitor and track operational expenses, supplies, and inventory.

- Collaborate with other departments to ensure seamless communication and coordination.

- Assist with the implementation of new operational procedures and workflows.

- Monitor operational performance and identify areas for optimization.

- Collaborate with team members to ensure smooth operations and a positive team environment.

Data Analysis and Reporting:

- Collect and organize data from various sources, including spreadsheets, databases, and data collecting platforms.

- Analyze data using appropriate tools and techniques to identify trends, patterns, and insights.

- Create clear and concise reports, presentations, and visualizations to communicate data findings to the team.

- Develop and maintain data dashboards and reports to track key performance indicators (KPIs).

- Assist with data-driven decision-making by providing insights and recommendations based on your analysis.

Hard Skills

+ Experience as a Data Analyst, Administrative Assistant, Operations Administrator or in a similar role

+ Proficiency in Microsoft Office Suite, especially Excel and PowerPoint, and data visualization tools (e.g., Qlik Sense, Power BI)

+ Strong critical, strategic, and analytical skills with experience working with data and using data analysis tools

Work Site

This is a fully on-site position in Sunrise, Florida.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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