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Event Coordinator

4 months ago

Burbank, United States INSPYR Solutions Full time

Title: Events & Team Coordinator

Location: Burbank, CA (M-T onsite, Fridays remote)

Duration: 2 year contract

Compensation: $32.00-$36.00

Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Skillset / Experience:

Plan, organize and manage events with internal and external partners. Including but not limited to: securing event space, vendors, sending executive-level invites and monitoring RSVPs,

communication with event guests, research, updating distribution lists, collecting copy, and overseeing approvals for all event graphics, etc.

Collaborate with peer teams to ensure seamless execution of events,

including logistics, speaker coordination, content development, and attendee

experience.

First point of contact for all events productions.

Management of budget for annual events.

Team Coordination:

1. Provide comprehensive coordination and administrative services for the team, which is comprised of a physical lab as well as a set of related innovation project workstreams:

a. Manage and coordinate internal meetings, and external meetings with key

stakeholders such as Studio Executives and Innovation Partners, with efficiency and tact, where required.

b. Create agenda and take notes for weekly meetings, capturing team feedback, and monitoring action items and completion of tasks.

c. Help manage meeting organization and coordination of cadence of Partner Meetings with the Business Development team.

2. Organize and execute purchasing via internal PO and expense system, encompassing new hardware, lab supplies, and craft service, including accurate and timely tracking of all ETAs for deliveries and maintaining ongoing expenses and budget for recurring items.

a. Timely and efficient ordering of equipment/software related to all initiatives.

3. Manage main email account, interfacing with all levels of the company

with a 4 hour or less response time expectation, and zero unanswered emails at the end of each business day, escalating any issues or questions to the Snr Manager, Portfolio & Spaces as necessary.

4. Manage calendaring, including interfacing with high-level executives and working with Snr Manager, Portfolio & Spaces for any competing priorities, and gauging co-utilization of the site as well as communicate the daily schedule to the team to ensure all appointments are appropriately staffed.

5. Manage team travel, and travel-related documentation and cataloging.

Basic Qualification:

Keynote, Airtable, Excel, Google Workspace, MS-Office, Adobe or photoshop

Manage email account

Manage calendaring

Manage team travel

Organize and execute purchasing

Create agenda

Required Education:

Bachelors or Equivalent Work Experience

Our benefits package includes:

Comprehensive medical benefits

Competitive pay, 401(k)

Retirement plan

and much more

About INSPYR Solutions

Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the comp