Current jobs related to Administrative Assistant - Peoria - Filanc

  • Administrative Assistant

    4 weeks ago

    Peoria, Arizona, United States Guidepost Montessori Full time

    About the RoleWe are seeking a highly skilled and dedicated Administrative Assistant to join our team at Guidepost Montessori. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our school, ensuring that our students receive the best possible education.Key ResponsibilitiesProvide administrative support to our...

  • Administrative Assistant

    2 weeks ago

    Peoria, United States Artists ReEnvisioning Tomorrow Inc Full time

    Organization Description Artists ReEnvisioning Tomorrow Inc "ART Inc", founded in 2018 by Jonathon and Nikki Romain, is Peoria's foremost arts education non-profit organization. ART Inc provides arts education opportunities to nearly 500 students and teaching artists each year. The staff, board, volunteers, and teaching artists of ART Inc work tirelessly to...

  • Administrative Assistant

    4 weeks ago

    Peoria, Arizona, United States TYR Tactical Full time

    Receptionist Job DescriptionWe are seeking a highly skilled and professional Receptionist to join our team at TYR Tactical. As the first point of contact for our organization, you will be responsible for providing exceptional customer service and administrative support.Key Responsibilities:Greet and welcome visitors in a friendly and professional...

  • Administrative Assistant

    5 days ago

    Peoria, United States City of Peoria (AZ) Full time

    Back Administrative Assistant II #25-3194 | Posted 09/04/2024 Peoria, Arizona Apply Apply for this job now! Apply Hiring Range Min $21.09 Mid $26.15 Max $31.21 Work Schedule 4 days per week/10 hours per day Full-time / Part-time Full-time Benefited Yes Closing Date 2024-11-24T19:00:00Z Job Description Join Our Team Position Title: Administrative...

  • Administrative Assistant

    2 weeks ago

    Peoria, United States JR Filanc Construction Company Full time

    Essential Functions: Provide administrative and project support to the Arizona R&M General Manager, Project Managers, Field Superintendents and Field Employees as needed with confidentiality and professionalism. Responsibilities: Office Administration Manage all calls and correspondence for the Arizona office. Check and sort mail daily. Receive and...

  • Administrative Assistant

    2 months ago

    Peoria, United States FILANC Full time

    DEssential Functions:Provide administrative and project support to the Arizona R&M General Manager, Project Managers, Field Superintendents and Field Employees as needed with confidentiality and professionalism. Responsibilities:Office AdministrationManage all calls and correspondence for the Arizona office.Check and sort mail daily.Receive and ship...

  • Administrative Assistant

    4 weeks ago

    Peoria, Illinois, United States Peoria Public Schools Full time

    Job RequirementsPeoria Public Schools is seeking a qualified candidate to fill the position of Clerk-Hourly. The ideal candidate will possess excellent communication skills, a strong work ethic, and the ability to work effectively in a team environment.ResponsibilitiesThe successful candidate will be responsible for performing a variety of administrative...

  • CityLift Administrative Assistant

    1 day ago

    Peoria, United States Transdev Full time

    Description Providing care to our community!  CityLift and CountyLink services are provided by Transdev in the greater Peoria area. We give support and mobility to people who otherwise would not have the freedom to be a part of our great community. CityLift and CountyLink provide passengers with safe, reliable transportation and excellent customer...

  • Administrative Assistant

    4 weeks ago

    Peoria, Illinois, United States Arizona Courtlines, Inc. Full time

    Job DescriptionAbout this Role:We are seeking a highly organized and detail-oriented Administrative Assistant to support our Bidding and Installation team.Responsibilities include:Assisting the Estimator with quote preparation and follow-upScheduling and updating installation schedulesCoordinating with General Contractors and SuppliersMaintaining...

  • Front Desk Administrative Assistant

    3 weeks ago

    Peoria, Illinois, United States Waterfront Staffing Full time

    Job DetailsWe are seeking a highly organized and detail-oriented Front Desk Administrative Assistant to support our team during the tax season.The ideal candidate will have previous experience in a front desk or receptionist role, with strong communication and customer service skills. They will be responsible for meeting and greeting clients, scheduling...

  • Administrative Assistant/Data Specialist

    3 weeks ago

    Peoria, Arizona, United States Illinois Central College Full time

    Job SummaryThe TRIO SSS Administrative Assistant will provide administrative support to the TRIO SSS Program at Illinois Central College. This role requires a friendly and professional demeanor, with the ability to maintain confidentiality and work independently.Key ResponsibilitiesAssist with preparing team meetings, reports, and other materialsComplete the...

  • Administrative/Executive Assistant 3

    2 months ago

    Peoria, United States Swoon Staffing (A fortune 500 client of ours) Full time

    Job DescriptionJob DescriptionAdministrative Executive Assistant | Peoria, IL (Hybrid)Duration: 24-month contractPay Rate: $17+/hourLocation: Peoria, IL (Hybrid) Swoon is actively seeking an Administrative Executive Assistant to join the team of our client - a Fortune 500 company! You'll be an integral part of the team, providing backup as needed, and...

  • Administrative Assistant

    4 months ago

    Peoria, United States Ohm Systems, Inc Remote Work Freelance Full time $20 - $21

    Summary: This position involves customer outreach and administrative duties, including scheduling meter changes, making phone calls, and generating and sending letters. The role requires basic computer skills and knowledge of office equipment.Position Info:Title: Administrative Assistant - Customer OutreachDuration: 7 Months Location: 7500 N. Harker Drive,...

  • Administrative Assistant- CMH Hospitalists

    2 weeks ago

    Peoria, United States Carle Health Full time

    Position Summary:Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports manager(s) and/or employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the health...

  • Medical Support Assistant

    3 weeks ago

    Peoria, Illinois, United States VETERANS HEALTH ADMINISTRATION Full time

    Job SummaryThe VETERANS HEALTH ADMINISTRATION is seeking a highly skilled Medical Support Assistant to join our team. As a Medical Support Assistant, you will play a critical role in providing administrative support to our healthcare team, ensuring the smooth operation of our clinic and providing exceptional patient care.Key ResponsibilitiesCoordinate with...

  • Medical Office Administrative Assistant

    4 weeks ago

    Peoria, Illinois, United States Children's Home Association of Illinois Full time

    About Children's Home Association of Illinois (CHAIL):CHAIL is a youth, family, and community-focused 501(c)(3) organization with multiple locations and 450 staff, located in Peoria, IL.For over 157 years, CHAIL has been helping kids and families who need it most.Children's Home Association of Illinois (CHAIL) is the largest social service agency for youth...

  • Administrative Assistant

    3 weeks ago

    Peoria, Illinois, United States Peoria Public Schools Full time

    Job Requirements:As an Administrative Support Staff member with Peoria Public Schools, you will be responsible for performing various administrative tasks to support the daily operations of the school. Key Responsibilities:Pass a pre-employment physical, TB test, and drug/alcohol screening.Pass a criminal background check.Skills Assessment:Rate your...

  • Administrative Coordinator

    4 weeks ago

    Peoria, Arizona, United States Filanc Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Filanc. As an Administrative Assistant, you will provide administrative and project support to our Arizona R&M General Manager, Project Managers, Field Superintendents, and Field Employees.Key Responsibilities:Office...

  • Equipment and Grounds Maintenance Assistant

    4 weeks ago

    Peoria, Illinois, United States Barnett Administrative Services Full time

    pbJobSummary:/b/ppWeareseekingamotivatedandteam-orientedindividualtojoinourteamasanEquipmentandGroundsMaintenanceAssistant.Asakeymemberofourrestaurantstaff,youwillberesponsibleformaintainingthecleanlinessandorganizationofourfacilities,aswellasensuringtheproperfunctioningofourequipment./ppbKeyResponsibilities:/b/pulliMaintainthecleanlinessandorganizationofthe...

  • Administrative Support Specialist

    4 weeks ago

    Peoria, Arizona, United States City of Peoria, Arizona Full time

    Job Title: Administrative Assistant IIJoin the City of Peoria, Arizona team as an Administrative Assistant II in the Code Compliance Division of the Neighborhood & Human Services Department.About the Role:This is an exciting opportunity to provide administrative support to the Code Compliance Manager and the division team. As an Administrative Assistant II,...

Administrative Assistant

2 months ago

Peoria, United States Filanc Full time

DEssential Functions:

Provide administrative and project support to the Arizona R&M General Manager, Project Managers, Field Superintendents and Field Employees as needed with confidentiality and professionalism.

Responsibilities:

  • Office Administration
  1. Manage all calls and correspondence for the Arizona office.
  2. Check and sort mail daily.
  3. Receive and ship deliveries for the Arizona office.
  4. Assist in making misc. deliveries for office and/or projects.
  5. Conduct new hire orientation, drug testing and complete applications.
  6. Assist field employees with matters related to Human Resources.
  7. Manage and organize general office files and databases.
  8. Coordinate and manage general office maintenance, supplies, and IT needs.
  9. Attend and participate in AZ Staff Meetings.
  10. Maintain calendars and documents, coordinate meetings, travel reservations.
  11. Track and manage inventory of safety supplies.
  12. Help with planning company events and parties.
  13. Process reimbursement requests
  • Project Coordination
  1. Manage AZ Regions project database (Cosential).
  2. Manage active project log and assigned staff (Excel or Bridget Bench)
  3. Assist with estimating by soliciting and tracking vendor bids.
  4. Assist project teams with new job setup, e.g., bond and job # requests, tax exemption certs, business licenses, Procore setup, etc.
  5. Coordinate customer background checks for staff.
  6. Assist in preparing project proposals / qualifications packages.
  7. Manage vendor database and request new accounts as needed
  8. Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics)
  9. Process weekly labor hours (Exactime) and equipment use reports (Excel).
  10. Distribute weekly labor hour reports to project management staff
  11. Other miscellaneous support requested by GM and project staff

Skills & Qualifications:

  • High School diploma required
  • 2 years related work experience (experience in construction is preferred)
  • Ability to work under pressure and with a sense of urgency
  • Effective communications and interpersonal skills
  • Proficient in MS Office (Word, Excel, Power Point)
  • Able to prioritize and complete multiple tasks
  • Detail oriented and customer service focused

Working Conditions:

100% of the time is spent in the office environment, utilizing computers (frequent use of MS Office tools (Word, Excel, PowerPoint, Access) telephones, and general office equipment.

Filanc is proud to be a drug free workplace. Filanc is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status or any other characteristic protected by applicable federal, state or local law.

This job description intends to list the primary or essential functions of the job. It is not intended to be all inclusive. Other duties may be assigned by management.

COMPANY BENEFITS INCLUDE:

  • Competitive compensation + medical, dental and vision insurance + Company paid life insurance + HSA & FSA Options + 401(K) Plan with company match, Profit Sharing + Paid time off + Paid holidays