Administrative Assistant/Data Specialist
2 days ago
Job Summary
The TRIO SSS Administrative Assistant will provide administrative support to the TRIO SSS Program at Illinois Central College. This role requires a friendly and professional demeanor, with the ability to maintain confidentiality and work independently.
Key Responsibilities
- Assist with preparing team meetings, reports, and other materials
- Complete the Department of Education Annual Performance Report
- Gather, compile, and maintain files related to program budget, students, and programming
- Schedule appointments and maintain schedules on Microsoft Outlook
- Process financial transactions, including reconciliations and reimbursements
- Provide customer assistance and serve as the front-line representative of the department
- Maintain student sign-in/out records and plan travel for staff and students
- Assist with coordinating special events and help hire, train, and supervise student workers
- Maintain program databases and perform related duties
Requirements
- High school diploma or equivalent with 3 or more years of administrative or customer service experience
- Proficient in Microsoft Office Suite and ability to type a minimum of 35 words per minute
- Ability to organize work, prioritize tasks, and maintain confidentiality
- Ability to communicate effectively verbally and in writing
- Ability to work with diverse populations and maintain professionalism
Preferred Qualifications
- Associate's degree in business or related field
- Experience in an educational system and knowledge of accounting and business principles
- Knowledge of PeopleSoft and ability to work with diverse populations
Benefits
- Comprehensive benefit package, including paid time off, holidays, medical, dental, vision, life, and long-term disability insurance
- Tuition waivers for employee, spouse, and dependent children
- On-site childcare center and 403(b) retirement plans
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