Office Services Assistant

6 days ago

Chicago, United States Dickinson Wright Full time
Summary: Staff designated at Dickinson Wright PLLC ("the Firm") as Office Services Assistant are responsible for providing professional support services, including equipment, facilities and support services, to Attorneys and Clients of the Firm as assigned on full time basis unless otherwise arranged with the Firm.

Essential Duties and Responsibilities:

Essential duties and responsibilities of staff designated as Office Services Assistant at the Firm include but are not limited to:
  1. Opens and/or closes the office by ensuring that all office services and conference rooms are operational for the delivery of client services;
  2. Collects and distributes U.S. mail and inter-office mail in accordance with department procedures; properly places postage to outgoing mail and delivers same to the postal center. Processes certified and Registered mail for attorneys and staff and delivers same to postal center;
  3. Responsible for logging and shipment of outgoing Federal Express packages and dropping same in the Federal Express pickup box within the building;
  4. Responsible for setting up videoconference equipment upon request and assisting the IT Department, as needed, with the setup of equipment for conference meetings;
  5. Prepares copy, print, and scan projects in the department as needed;
  6. Assists with facsimile transmissions and distribution;
  7. Provides delivery and setup of food and beverages, as requested, for in-office conferences and office functions;
  8. Monitors coffee stations for cleanliness; ensures that each station is stocked with appropriate provisions, and prepares coffee and hot water, as needed;
  9. Monitors copy stations for cleanliness; ensures that each station is stocked with appropriate supplies. Fills each copy machine with paper and wipes down copier with disinfectant wipes;
  10. Performs minor repairs, moving office furniture, and other miscellaneous/general services within the office. Responsible for setting up new attorneys and secretaries with supplies and equipment;
  11. Performs relief receptionist duties, as required.
Qualifications, Skills and Abilities Required:

Office Services Assistants must:
  1. Possess the ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision;
  2. Possess interpersonal skills necessary in order to communicate with a diverse group of attorneys and staff and provide information with ordinary courtesy and tact while safeguarding confidentiality;
  3. Possess the ability to identify and analyze issues and problems in facilities management, and to recommend and implement solutions;
  4. Possess the ability to operate postage machines, facsimile machines, copy machines, and all other conference room equipment in the office;
  5. Possess the ability to plan, organize, and manage property and facilities of a professional services firm at a level normally attained through an Associate's Degree in business administration, or closely related field, or equivalent experience;
  6. Work may require irregular hours, and occasionally requires more than 40 hours per week to perform the essential duties of the position;
  7. Possess the ability to use database software, spreadsheet, and word processing software and equipment to complete analysis and reports.

Working Conditions:

Normal law office environment with little exposure to noise, dust, temperature.

The above is intended to describe the general content of and requirements for the performance of this job.It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Please note that a variety of factors determine compensation, including geographic location, experience, relevant degrees and certifications, and other applicable factors authorized by law.

Dickinson Wright offers a generous benefits package for eligible fulltime employees within our U.S. offices, including health, dental, and vision; 401(k) and profit sharing plans; paid vacation; and parental leave. Additional elective programs include: a health flexible spending account, a health savings account, identity theft protection, a dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance.

We are an equal opportunity employer.All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

  • Office Services Assistant

    4 months ago

    East Chicago, United States Tierra Environmental Services, Inc. Full time

    Tierra Environmental Services, Inc is a family owned business seeking an Office Services Assistant to join our team.  This position will support administrative departments in providing service to our clients.Duties include but are not limited to: sales functions such as taking incoming service requests, generating physical mailings, online sales inquiries;...

  • Retail Customer Service Associate

    1 month ago

    Chicago, United States FedEx Office Full time

    POSITION SUMMARY: The Store Consultant consistently delivers a positive customer experience to all customers, utilizing consultative skills to anticipate customer needs, suggest alternatives and provide solutions. This customer service focused team member is knowledgeable in all areas of the Store's business, including print, signs & graphics, and shipping....

  • Office Assistant

    2 weeks ago

    Chicago, United States The Larko Group Full time

    Office Assistant/AccountantA residential Real Estate organization is hiring a part-time professional to manage administrative and financial tasks in their office. The ideal candidate will have a solid accounting background and a proven track record in similar roles. This position requires excellent communication skills, exceptional organizational abilities,...

  • Office Assistant

    4 weeks ago

    Chicago, United States Emerald Logistix Full time

    About Core X Plug: Core X Plug's approach combines integrated multi-channel strategies to maximize brand exposure, reach, and customer engagement, with a strong emphasis on data-driven decision making to optimize marketing efforts, target specific audience segments, and deliver measurable results. Job Description: The Office Assistant will support daily...

  • Office Assistant

    4 weeks ago

    Chicago, United States Emerald Logistix Full time

    About Core X Plug: Core X Plug's approach combines integrated multi-channel strategies to maximize brand exposure, reach, and customer engagement, with a strong emphasis on data-driven decision making to optimize marketing efforts, target specific audience segments, and deliver measurable results. Job Description: The Office Assistant will support daily...

  • Office Assistant

    1 month ago

    Chicago, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of an Office Assistant to join our team in Chicago, Illinois. This role will primarily involve managing the transition of our office to a new location. This is a contract role that is ideal for someone with strong organizational skills and experience managing office relocations. Responsibilities:• Oversee the...

  • Office Coordinator

    2 weeks ago

    Chicago, Illinois, United States C4 Technical Services Full time

    {"Job Title": "Office Coordinator", "Job Description": "Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at C4 Technical Services.The successful candidate will be responsible for ensuring a safe and well-maintained office environment, managing front desk operations, and maintaining relationships with...

  • Office Assistant

    1 week ago

    Chicago, United States Emerald Logistix Full time

    About Core X Plug: Core X Plug's approach combines integrated multi-channel strategies to maximize brand exposure, reach, and customer engagement, with a strong emphasis on data-driven decision making to optimize marketing efforts, target specific audience segments, and deliver measurable results. Job Description: The Office Assistant will play a key role in...

  • Office Assistant

    1 week ago

    Chicago, United States Emerald Logistix Full time

    About Core X Plug: Core X Plug's approach combines integrated multi-channel strategies to maximize brand exposure, reach, and customer engagement, with a strong emphasis on data-driven decision making to optimize marketing efforts, target specific audience segments, and deliver measurable results. Job Description: The Office Assistant will play a key role in...

  • Assistant General Counsel

    5 months ago

    Chicago, United States Cook County Sheriff’s Office Full time

    General Overview Reporting to the Deputy General Counsel, the Assistant General Counsel - FOIA is responsible for providing quality and efficient legal services to the Cook County Sheriff’s Office (“CCSO”). The Assistant General Counsel - FOIA will be responsible for coordinating all FOIA requests for CCSO records in accordance with the Illinois...

  • Office Administrative Assistant

    5 days ago

    Chicago, United States Mack & Associates, Ltd. Full time

    An esteemed consulting firm located in the heart of Chicago is actively seeking a proactive and detail-oriented professional to join their dynamic team as an Office Administrative Assistant. This pivotal role is essential to maintaining seamless day-to-day operations of the office while delivering critical support for the entire office. Offering a...

  • Office/Administrative Assistant

    3 weeks ago

    Chicago, United States Spirits Investment Partners Full time

    Office/Administrative Assistant The ideal candidate will exhibit professional standards, excellent communication skills, take initiative on various projects and tasks, and prioritize daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suite employees will ensure your success and provide an opportunity for growth...

  • Assistant General Counsel

    4 weeks ago

    Chicago, Illinois, United States Cook County Sheriff's Office Full time

    Job SummaryThe Cook County Sheriff's Office is seeking a highly skilled and experienced Assistant General Counsel - FOIA to join our team. As a key member of our legal department, you will be responsible for providing quality and efficient legal services to the Cook County Sheriff's Office.Key ResponsibilitiesProcess all requests for records submitted by the...

  • Office/Administrative Assistant

    2 weeks ago

    Chicago, United States Spirits Investment Partners Full time

    Office/Administrative Assistant The ideal candidate will exhibit professional standards, excellent communication skills, take initiative on various projects and tasks, and prioritize daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suite employees will ensure your success and provide an opportunity for growth...

  • Assistant Service Manager

    2 weeks ago

    Chicago, United States American Residential Services Full time

    American Residential Services is a national service leader, and we have an exciting career opportunity for an ambitious, team-oriented professional who is interested in joining our team as an HVAC Service Manager. You will be responsible for the supervision of the HVAC staff to effectively provide sales, service, and repair for our customers.We offer$85k -...

  • Assistant Service Manager

    2 weeks ago

    chicago, United States American Residential Services Full time

    American Residential Services is a national service leader, and we have an exciting career opportunity for an ambitious, team-oriented professional who is interested in joining our team as an HVAC Service Manager. You will be responsible for the supervision of the HVAC staff to effectively provide sales, service, and repair for our customers.We offer$85k -...

  • Vice President of Professional Services

    4 weeks ago

    Chicago, United States Office Revolution Full time

    The VP of Professional Services will lead the operational staff across all Office Revolution locations. This role encompasses designing effective team structures, identifying training needs, and developing high-performing talent to maintain a competitive edge through a consultative approach. The VP will set performance standards through data analytics,...

  • Vice President of Professional Services

    4 weeks ago

    chicago, United States Office Revolution Full time

    The VP of Professional Services will lead the operational staff across all Office Revolution locations. This role encompasses designing effective team structures, identifying training needs, and developing high-performing talent to maintain a competitive edge through a consultative approach. The VP will set performance standards through data analytics,...

  • Vice President of Professional Services

    3 weeks ago

    Chicago, United States Office Revolution Full time

    The VP of Professional Services will lead the operational staff across all Office Revolution locations. This role encompasses designing effective team structures, identifying training needs, and developing high-performing talent to maintain a competitive edge through a consultative approach. The VP will set performance standards through data analytics,...

  • Protective Services Officer

    2 weeks ago

    Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    Job SummaryWe are seeking a skilled and experienced Protective Services Officer to join our team at the Metropolitan Water Reclamation District of Greater Chicago. The successful candidate will be responsible for providing access control and security services, patrolling District facilities, and responding to emergencies and security incidents.Key...