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Human Resources Assistant

3 months ago

Palo Alto, United States Stanford University Full time

Stanford University School of Medicine is seeking a Human Resources Assistant to provide administrative and operational support, working under general supervision for the Department of Pathology. You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference and participate in human advancements. Our culture is fast-paced, energetic, and growing all the time. About the Department of Pathology: The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment, and basic understanding of the human disease. This is done through discovery (research), education, and clinical care. The Department of Pathology at the School of Medicine at Stanford University is seeking a Human Resources Assistant to provide clerical and administrative support to the Human Resources Team under general supervision with excellent communication skills in a dynamic work environment. In this role, you will support activities inside our HR team, from coordinating meetings, to maintaining our employee database(s), to assisting with day-to-day operations of HR functions and duties. You should be highly organized, extremely detail oriented, and be able to multi-task with ease. Regardless of your assignment, you'll be expected to demonstrate strong business judgment, professional etiquette, and exceptional analytical and problem-solving skills. In addition to having a “can-do” attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people. Duties include: Responding to inquiries and determining the appropriate action(s) to take, as required. Act as a liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Compiling and updating employee records (hard and soft copies). Perform duties associated with scheduling, organizing, and operating such as coordinating communication with candidates, scheduling interviews, and providing onboarding and offboarding support. Assist HR Associate 1 and HR Generalist with report preparation by providing relevant data (absences, bonus, leaves, time reporting codes, etc.) Assist HR Associate 1 and HR Generalist with complex reporting and spreadsheets, which may utilize specialized software and systems. Assist in visa processing by printing, receiving, and/or delivering documents to Bechtel International Center, Payroll, and/or the office of Pathology. Always maintain confidentiality of sensitive information and exercise discretion. Desired Qualifications: Experience with scheduling. Strong attention to detail and accuracy. Ability to learn and apply general human resources policies using problem solving skills. Proficient computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Experience using email and internet. Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to multi-task, adapt to changing priorities and meet deadlines. Associate degree and two years of relevant experience. Education & Experience (Required): High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities (Required): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task effectively. Professional demeanor with the ability to interact with all levels of staff. Physical Requirements: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 40 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Working Conditions: May require working in close proximity to bloodborne pathogens. May require work in an environment where animals are used for teaching and research. Position may at times require the employee to work with or be in areas where hazardous materials and/or infectious diseases are present. Travel to/from Stanford locations in multiple areas. Due to the nature of the work, this position will be hybrid. Rarely but occasionally may require working outside normal office hours. The expected pay range for this position is $27.40 to $37.02 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr