Human Resources Coordinator

2 months ago

Palo Alto, United States NALP (National Association for Law Placement) Group Full time

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our Palo Alto office as a Human Resources Coordinator. Under direct supervision, the Human Resources Coordinator provides support in the day-to-day operations of the Northern California Human Resources department. Responsibilities include assisting with law student recruitment, summer associate program, onboarding attorney and business services new hires, and various HR transactions and processes. Responsibilities Summer Associate Program Support: Coordinate summer associate pre-hire document collection, onboarding, work allocation, feedback processes, and event planning. Coordinate event calendars, venue selection, vendor contracts, transportation, training sessions, and mentoring initiatives. Track expenses against the annual summer program budget. Prepare agendas and materials for Summer Committee meetings. Attend summer associate program events. Respond to questions and requests from summer associates and attorneys about the summer program. Law Student Recruitment: Handle law school registration, interviewer materials distribution, candidate interview and callback scheduling, ATS data tracking, interviewer feedback collection, candidate communications, and gifting. Represent the Firm at law school events and strategize on school outreach initiatives. Support Hiring Committee meetings by preparing candidate packets and tracking decisions. Issue offer letters and prepare status reports in ATS system. Support Clerkship recruiting initiatives and events. General HR: Coordinate, communicate, audit, and prepare reports for attorney and business services workflow processes (e.g., pre-hire, onboarding, orientation schedules, feedback meetings, transfers, separations). Schedule and conduct onboarding orientation training meetings and arrange catering and conference room reservations. Send departmental announcements notifying the office of staff arrivals/departures. Support the Firm's diversity objectives. Create and maintain attorney and business services personnel files to ensure compliance with state and federal guidelines. Review and reconcile department invoices. Handle employee inquiries, provide guidance on HR policies and procedures, and communicate Firm policies as requested. Partner with the national and local HR team in fulfilling various employee engagement initiatives (e.g., Administrative Professionals Week, employee recognition programs, mentoring program, COVID/Flu shot clinics, Life Event Announcements). Stay updated on California employment laws and regulations to ensure compliance and recommend necessary changes to policies and procedures. Collaborate with other departments to foster a positive work environment and ensure effective communication. Perform other duties as assigned to meet national and local Firm goals. Education/Training/Certifications: Bachelor’s degree in a related field. Academic studies in HR a strong plus. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job. Professional Experience: Previous experience in a Human Resources generalist or Student Recruitment role, preferably in a law firm or professional services environment required. Solid understanding of Human Resources practices and California employment laws required. Technical Skills: Broad knowledge of Human Resources and/or law firm student recruitment best practices required. Proficiency in Microsoft Office products required. Knowledge of HRIS and various ATS software required. Knowledge of local California labor requirements required. Proven time management, proofing, and grammar skills required. Performance Traits: Strong written and verbal communication skills. Strong customer service and hospitality skills. Ability to work in a diverse team environment and support the demanding needs of the Firm. Ability to work under pressure and meet deadlines with shifting priorities. Maintains confidentiality and exercises discretion at all times. Self-starter with high level strategic thinking, problem-solving, and good judgment skills. Ability to organize, prioritize, and accomplish multiple tasks with strict attention to detail and adjust to changing priorities. Physical Requirements: May require occasional lifting of up to 20 lbs. The typical pay scale for this position is between $75,500 and $86,800, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified. The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #J-18808-Ljbffr

  • Human Resources Coordinator

    3 months ago

    Palo Alto, United States Allana Buick & Bers Full time

    Human Resources Coordinator DESCRIPTION We are seeking candidates for an entry-level Human Resources Coordinator position. The selected candidate will be responsible for the following: Supporting HR function with an emphasis on record keeping, data entry, and general HR tasks. Assisting the HR recruitment staff by assembling applicant folders, sending...

  • Human Resources Coordinator

    1 month ago

    Palo Alto, United States https:wayup.comsitemap.xml Full time

    Human Resources Coordinator DESCRIPTION We are seeking candidates for an entry level Human Resources Coordinator position. The selected candidate will be responsible for the following: Supporting HR function with an emphasis on record keeping, data entry and general HR tasks. Assisting the HR recruitment staff by assembling applicant folders, sending...

  • Human Resources Coordinator Temporary

    1 month ago

    Palo Alto, United States https:wayup.comsitemap.xml Full time

    Job Title: Human Resources Coordinator (Temporary) Max Hourly Pay Rate: $34.00 Location: Palo Alto, CA Employment Type: Temporary (3-6 months) Schedule: Monday-Thursday on-site, Friday remote (Non-negotiable) Ideal Start Date: Monday, November 28th About the Role: Our client a BioPharmaceutical company in Palo Alto is seeking an experienced Human Resources...

  • Human Resources Coordinator

    1 month ago

    Palo Alto, United States Scilex Holding Company Full time

    SCILEX HOLDING COMPANY (Nasdaq: SCLX, “Scilex”), is dedicated to the development and commercialization of non-opioid pain management products. We are uncompromising in our focus to become the global pain management leader committed to social, environmental, economic, and ethical principles to responsibly develop pharmaceutical products to maximize...

  • Human Resources Coordinator

    1 month ago

    Palo Alto, United States Scilex Holding Full time

    Salary: $36/hourJob type: Contractor to Full-time About Scilex SCILEX HOLDING COMPANY (Nasdaq: SCLX, "Scilex"), is dedicated to the development and commercialization of non-opioid pain management products. We are uncompromising in our focus to become the global pain management leader committed to social, environmental, economic, and ethical principles to...

  • Human Resources Director

    1 month ago

    Palo Alto, California, United States Stanford University Full time

    Job SummaryThe President and Provost Office at Stanford University seeks a highly skilled and experienced Human Resources Director to support the university's mission and goals. This is a key role that requires a strategic thinker with excellent communication and interpersonal skills.Key ResponsibilitiesProvide strategic human resources advice and support to...

  • Human Resources Business Partner

    1 month ago

    Palo Alto, California, United States Blueprint Hires Full time

    Job Summary: We are seeking a highly skilled HR Manager to join our team at Blueprint Hires. The successful candidate will be responsible for maintaining accurate and complete employee records, managing job openings and applications, and assisting with recruiting efforts.Key Responsibilities:Maintaining employee records with accuracy and completenessManaging...

  • Director of Human Resources

    4 days ago

    Palo Alto, United States EPIP Full time

    The Skoll Foundation was created by Jeff Skoll in 1999 to pursue his vision of a more peaceful, prosperous, and sustainable world. The mission of the Skoll Foundation is to drive large-scale change by investing in, connecting and celebrating social entrepreneurs and the innovators who help them solve the world’s most pressing problems. Social entrepreneurs...

  • Project Coordinator

    1 month ago

    Palo Alto, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for a Project Coordinator in Palo Alto, California. This role is in the industry of customer service and communication and will involve coordinating projects and activities, managing resources, and serving as a liaison to customers and other departments....

  • Operations Coordinator

    2 weeks ago

    Palo Alto, United States xAI Full time

    Job DescriptionJob DescriptionxAI is seeking a proactive and highly organized Operations Coordinator to join our dynamic team. The Operations Coordinator will play a pivotal role in ensuring the smooth functioning of our operational activities. This position involves coordinating logistics, managing resources, and facilitating communication between various...

  • Hematology Nurse Coordinator

    3 days ago

    Palo Alto, United States Lucile Packard Children's Hospital Stanford Full time

    CRONA 0.5 FTE, 10 Hour Day Shift At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile...

  • Manager - Finance & Resource Management (1.0 FTE, Days)

    5 days ago

    Palo Alto, United States Stanford Children's Health Full time

    Manager - Finance & Resource Management (1.0 FTE, Days)Pay CompetitiveEmployment type: Full-TimeJob DescriptionReq#: 12787255Information Technology1.0 FTE, 8 Hour Day ShiftAt Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered...

  • Project Coordinator

    1 month ago

    Palo Alto, United States Insight Global Full time

    Title: Project CoordinatorDuration: 1 year contract with extensionsLocation: Palo Alto, CA (onsite 1 day a week)Must Haves:Create and manage project plans; monitor and review project progress and timelines; adjust schedules and plans as needed; and identify and resolve issues to ensure project success.Ensure on time and on budget delivery of projects while...

  • Hematology Nurse Coordinator

    2 days ago

    Palo Alto, United States Lucile Packard Children's Hospital Full time

    CRONA 0.5 FTE, 10 Hour Day Shift At Stanford Children's Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard...

  • RN, Case Manager, MSW Relief ECT Program Coordinator Day Shifts

    6 months ago

    Palo Alto, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.  Day - 08 Hour (United States of America)Bachelor’s Degree in Nursing or other medical field Required Master's degree in Social Work (MSW) from an accredited college or...

  • Administrative Coordinator

    3 months ago

    Palo Alto, United States Ascend Talent Solutions Full time

    Our client is searching for a part-time Administrative Coordinator, onsite 20 hours per week in Palo Alto. The successful candidate... Effectively develops and manages office systems to provide a functional, cost-effective working environment. Anticipates potential system breakdowns or gaps in communication and takes action to correct and avoid. Recommends...

  • Registered Nurse Coordinator-Stem Cell Transplant

    1 month ago

    Palo Alto, United States Power Personnel Full time

    Job DescriptionJob DescriptionRN Coordinator OpportunityAre you passionate about providing vital healthcare guidance and coordinating patient care? As an RN Coordinator, you’ll excel in rapid symptom assessment, expertly triaging patient needs, and ensuring timely and accurate care. With a strong focus on clear, empathetic communication, you’ll play a...

  • Senior Distributed Energy Resource

    2 months ago

    Palo Alto, United States Future Energy Ventures Full time

    We are looking for a Senior Distributed Energy Resource (DER) Manager (all genders) for our portfolio company Piclo. About Piclo The climate crisis means that now, more than ever, we need to act. Here at Piclo, we believe we are not powerless against climate change and are focused on enabling the transition to a decarbonized future. Our team is on a mission...

  • Senior Distributed Energy Resource

    2 months ago

    Palo Alto, United States Future Energy Ventures Full time

    We are looking for a Senior Distributed Energy Resource (DER) Manager (all genders) for our portfolio company Piclo. About Piclo The climate crisis means that now, more than ever, we need to act. Here at Piclo, we believe we are not powerless against climate change and are focused on enabling the transition to a decarbonized future. Our team is on a mission...

  • Senior Executive Director of Diversity, Equity, Inclusion and Belonging

    1 month ago

    Palo Alto, California, United States Stanford University Full time

    About the RoleStanford University School of Medicine is seeking a visionary leader to serve as the Senior Executive Director of Diversity, Equity, Inclusion and Belonging. This newly created position will report to the Chief Equity, Diversity and Inclusion Officer and will play a critical role in advancing diversity, health equity and inclusion across the...