Specialist, Law School Financial Aid

3 weeks ago

San Diego, United States University of San Diego Full time

Update your details, view your application and progress. Keep informed about job opportunities at USD. Apply now Posting #: 4941 Position Status: Full-time regular Location: San Diego Position Type: Staff, School of Law Position Title & Department: Specialist, Law School Financial Aid; School of Law Department Description: USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% among U.S. law schools in scholarly impact. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Detailed Description: This position will assist in the administration of over $44 million in federal, state and institutional financial aid and is responsible for knowledge of federal and state regulations as well as institutional policies and procedures as they relate to need analysis and student eligibility for financial aid. They will be the first point of contact for financial aid questions via phone call, email and walk-in, including students in the USD Paralegal Program. This person is solely responsible for managing the Federal Work Study program including verifying student eligibility to work, and is responsible for the certification of bar study loans. This position will also perform the weekly transfer of student records from the Department of Education to the Banner financial aid system and perform other duties as assigned including support for the Office of Admissions. The hours are Monday through Friday, 8:30 am to 5:00 pm with occasional overtime. Duties and Responsibilities: Counsels existing and prospective students on financial aid programs, eligibility criteria, deadlines, and application procedures Assists in resolving complex cases regarding financial aid Assists students in completing financial aid forms, when appropriate Reviews financial aid forms for completeness and accuracy Determines eligibility and awards aid accordingly Responsible for revising awards when required Is the designated financial aid contact for students in the USD Paralegal Program Serves as liaison for students, staff and faculty regarding the Federal Work Study program Develops and implements policies and procedures that ensure consistency in FWS hiring process Monitors hiring process including I-9 review and confirmation of completed background checks Processes and monitors employment contracts and earnings for off-campus agencies Counsels students on alternatives to work study funding Conducts training sessions for supervisors Assigns student's pay rates; maintains accuracy of job descriptions; monitors monthly earnings of students and notifies supervisors of eligible hours available Monitors earnings to ensure compliance with federal financial aid awarding regulations Maintains documentation on students to comply with audit requirements Develops and updates forms and FWS contracts Performs timely and accurate transfer of student records from the Department of Education to the Banner Financial Aid system Coordinates, adjusts and monitors Dataload activity throughout the processing cycle Works closely with the Associate Director and ITS staff when problems arise Identifies and resolves Dataload errors General Office Duties: Answer and direct all incoming Financial Aid calls and act as backup to incoming Admissions calls and inquiries Answer general questions at the front counter regarding Admission and Financial aid processes Scan and index variety of documents into Banner financial aid system Performs other duties as assigned Special Conditions of Employment: Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations. Background check: Successful completion of a pre-employment background check. Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. Job Requirements: Minimum Qualifications: High school diploma or equivalent and 2-3 years of financial aid work experience required Preferred Qualifications: Knowledge of Title IV Financial Aid program requirements recommended Experience with Banner Financial Aid and Workday Enterprise management systems is preferred Performance Expectations - Knowledge, Skills and Abilities: Must have effective oral and written communication skills. Knowledge of financial aid processes, eligibility and needs analysis methodology Ability to plan, organize and prioritize workload Ability to work well under deadlines and heavy workload Exceptional organizational skills to maintain accurate and orderly record keeping Must have excellent interpersonal skills in working with supervision, peers, students, faculty, and other departments Must have knowledge and experience with various computer programs (e.g., Microsoft Office applications, integrated database systems) Certificates, Licenses, Registrations: FERPA certification will be required. $25 - $30 per hour; Excellent Benefits The University of San Diego offers a very competitive benefits package including medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Special Application Instructions: Resume and Cover Letter Required Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu. Hours: 37.5 hours per week Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community. #J-18808-Ljbffr

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