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Staff Accountant

2 months ago

Carlsbad, United States FirstWatch Solutions Full time

Job Description Job Description

Reporting to the Controller, this role is vital to our team, assisting the department/company in many aspects. This position offers a unique professional growth and development opportunity as a multifunctioning role. You will be responsible for supporting tasks of the bank, credit card, general ledger reconciliations, accrual entries, invoicing, supplier payments, journal entry processing, and in-progress accounting within NetSuite. Tasks will also include assistance with contracts and maintaining various documentation. HR queries, audits, and payroll assistance will sometimes be needed. Support will also be provided to all departments assisting the Controller, Project Management, and Human Resources. It is an opportunity for the right individual to utilize a background and related experience to contribute positively to attaining the department's goals and vision using confidentiality and being an epic team player.

At FirstWatch, we value our employees' well-being and understand the importance of work-life balance. We partner with public safety and healthcare professionals to turn raw data into valuable and actionable information, improving operational effectiveness and driving better outcomes. When customers use FirstWatch, they view easy-to-read, customizable web pages, dashboards, charts, graphs, and maps designed to make it easy to interpret the data collected by their 911 and public safety systems. FirstWatch is a growing, family-oriented company based in Carlsbad, California; most work is conducted remotely, with some required work hours within the office. In-office work hours will be set according to each position. Started in 1999, our people, company culture, and wonderful customers are the keys to our success. We’re all about doing the right thing for our customers, their patients, the citizens they serve—and each other.

Send us your resume if you want to collaborate with a creative, intelligent, caring team.

DUTIES/RESPONSIBILITIES

A/R – Generate monthly (SaaS) annual (ASM) to customers using NetSuite Software.

A/R Collections.

Customer’s account reconciliation – credit calculation.

Maintain customers’ accounts; current contact information.

Update live dates from project management into various spreadsheets.

Perform month-end reconciliations and prepare month-end journal entries.

Assist with month-end and year-end financial reporting.

Customer service - fulfilling customer requests such as quotes, W9, and ACH forms.

Manage the day-to-day incoming and outgoing mail.

Generate daily deposit email & saving remittance advice documents.

Maintain files: contractor, vendor, personnel, insurance.

Assist with all HR audits and records for appropriate paperwork and compliance. (ex. Work Comp, General liability).

Assist with Cash Projections.

Assist with payroll journal entries.

Assist with Budget.

Assist with any projects assigned by any department request.

Assist with developing, organizing, and providing training and compliance updates.

PTO reconciliation.

Special projects.

Some off-site work may be required. Some travel may be needed.

Perform other related duties as required.

REQUIRED SKILLS/ABILITIES

Bring passion and positive energy to work each day.

A team player and great collaborator; also self-motivated and able to work independently.

Strong understanding of accounting general ledger concepts (debits/credits).

Ability to function well in a fast-paced, dynamic environment with competing priorities.

Must be creative and be able to think outside of the box.

Executional excellence that showcases attention to detail and adherence to deadlines.

Ability to anticipate issues and collaborate with Controller and other stakeholders to develop resolutions.

Must be able to start and follow a project through to completion.

Expertise in written and verbal communication.

Excellent project management skills, with the ability to deliver multi-faceted projects on time.

Experience working with internal and external creative resources to assist all departments as needed.

Strong communication, research, presentation, and creative skills.

Ability to research, translate findings, and present to all audiences.

TECHNOLOGY

Expertise using NetSuite Software.

Project Revenue, recognition, budgeting, financial reporting, and daily general ledger activity.

Expertise in Microsoft Office Suites.

Specifically, Excel.

Teams

Outlook

Monday.com

ATTRIBUTES

Trustworthy, respectful, team player, flexible, self-driven, resourceful, strong multi-tasker, quick learner.

EDUCATION

Associate’s degree or minimum of 3 years equivalent practical experience within accounting. Certification within related fields is desirable but optional.

PHYSICAL DEMANDS and WORK ENVIRONMENT

The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this job, the employee routinely is required to sit, walk, talk, and hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch.

The employee is occasionally required to move around the office.

Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Travel may be required depending on company needs, including overnight travel.

The employee may occasionally lift and move up to 30 lbs.

Can work under deadlines.

The position may require flexible scheduling, off-shifts, weekends, holidays, on-call, and overtime hours of work, as per department policy or procedures.

The noise level in the work environment is usually moderate to active.

EEO STATEMENT

****

FirstWatch is committed to diversity, equity, inclusion, and equal employment opportunities for all employees and applicants. All employment is decided based on qualifications, personal merit, experience, ability, job performance, and business needs.

FirstWatch prohibits discrimination and harassment of any type without regard to race, color, religion or belief, age, sex (including pregnancy), family or parental status, sexual orientation, gender identity and/or expression, national, social or ethnic origin, disability status, genetics, protected veteran status, marital, civil union or domestic partnership status or any other characteristic protected by federal, state or local laws.

This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ACKNOWLEDGEMENT

This job description is a partial listing. The above statements describe the general nature and level of work the incumbent performs in this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills. The list is subject to change at any time and will include other tasks and responsibilities as assigned.

Company Description

FirstWatch is a small software company started in 1998 with a big commitment to those who depend on us. Our motto is “Helping the Helpers”, we are genuine, caring, and have a can-do approach. Our customers (EMS, fire, police, public health, and hospitals) provide the essential safety net for people throughout the US and Canada. These customer/partners literally have lives in their hands every day. Our team members enjoy our fast paced, innovative and fun culture that’s laser focused on meeting the needs of our partners so they can take good care of their communities. If you’re people-oriented, kind, able to learn new things quickly, and love being part of a small, dedicated, hard-working, intensely cohesive team doing big things, then we’d love to see if there’s a place for you.

Company Description FirstWatch is a small software company started in 1998 with a big commitment to those who depend on us. Our motto is “Helping the Helpers”, we are genuine, caring, and have a can-do approach. Our customers (EMS, fire, police, public health, and hospitals) provide the essential safety net for people throughout the US and Canada. These customer/partners literally have lives in their hands every day. Our team members enjoy our fast paced, innovative and fun culture that’s laser focused on meeting the needs of our partners so they can take good care of their communities. If you’re people-oriented, kind, able to learn new things quickly, and love being part of a small, dedicated, hard-working, intensely cohesive team doing big things, then we’d love to see if there’s a place for you.

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