Space Utilization and Events Coordinator

4 weeks ago

Orlando, United States University of Central Florida Full time

College of Health Professions and Sciences:

The University of Central Florida (UCF) College of Health Professions and Sciences (CHPS) is home to nationally recognized programs focused on health and wellness - and a respected faculty dedicated to teaching innovations and research partnerships. The college offers accredited programs in athletic training, communication sciences and disorders, physical therapy, and social work. CHPS also offers one of UCF's largest majors, health sciences, as well as popular programs in sport and exercise science within the field of kinesiology. Through coursework, field experience, and interprofessional education, our students develop high-demand skills in healthcare and cultural competency for working with varied populations.

The Opportunity:

The UCF College of Health Professions and Sciences seeks well-qualified candidates for a Space Utilization and Event Coordinator position. This position will serve as the college's Building Manager, liaising with facilities, and managing the process of work orders and construction. This position is responsible for emergency management processes. The position is also responsible for managing and coordinating events within the college, including all logistics and planning related to these events. The position will oversee space, property, and assets, and manage keys, and surplus processes for the college. The Space Utilization and Event Coordinator will assist, on a semester basis, the deans, and department chairs with the development and coordination of the master schedule of classes for the College.

Responsibilities:

  • Develop and maintain the academic master schedule for the college. Coordinate and manage the requests for space for classes, faculty and staff meetings, and other college events.

  • Manage and coordinate the logistics for events in the college including room reservation, purchasing, supplies, set-up, and all functions and activities related to these special events.

  • Responsible for updates of courses in the PeopleSoft system and assisting the department administrators in resolving registration issues related to PeopleSoft and the course scheduling system. Provide training and academic support on reports and scheduling applications. Ensure schedule changes and updates are effectively communicated with departments and administrators as appropriate.

  • Serve as the college's Building Manager, which includes liaising with facilities, managing the process of work orders and construction, and other related functions. Lift heavy objects, and ability to tolerate dust and related work environments as part of managing space and facilities.

  • Serve as the property custodian for all college property. Oversee all college space, property, and assets, and manage keys, and surplus processes for the college. Oversee the setup of classrooms and functions in the college as needed for classes and events.

  • Manage safety and security of HS1 and HS2 buildings. Maintain and program security access to secure spaces and labs as well exterior doors to HS1 and 2 buildings through DNA fusion software system. Develop, coordinate, and maintain emergency safety plans for HS1 and HS2 buildings.

  • Interpret University policy and develop college procedures for implementing space allocation. Mediate and negotiate with college leaders for the scheduling of available university space. Serve as the liaison for the College of Health Professions & Sciences to the Registrar's Office for course and room scheduling.

  • Represent the college on committees deemed essential to the coordination of academic course schedules, facilities, and space management.

  • Perform other duties as assigned.

Minimum Qualifications:

Bachelor's or Master's degree and 3+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

  • Experience managing and coordinating all aspects of building-related projects, classroom spaces, and facilities.

  • Experience in coordinating academic class schedules and room reservations.

  • Experience in managing the logistics for events in the college including room reservations, purchasing, supplies, set-up, and all functions and activities related to these special events.

The most successful candidates may possess the following qualities:

  • Excellent collaboration skills, working as a team member, and motivating others.

  • Excellent communication and interpersonal skills.

  • Excellent organizational skills.

Additional Application Materials Required:

Applicants must submit a resume, cover letter, and the names and contact information of three references.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perksUCF offers:

  • Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

  • Paid time off, including annual and sick time off and paid holidays

  • Retirement savings options

  • Employee discounts, including tickets to many Orlando attractions

  • Education assistance

  • Flexible work environment

  • And more...For more benefits information, view the UCF Employee Benefits Guide click here.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI_ONSITE

Department

College of Health Professions and Sciences (CHPS) - Office of Student Success (OSS)

Work Schedule

Monday through Friday, 8:00 AM - 5:00 PM, with the expectation of some duties outside this time frame (before 8:00 AM, after 5:00 PM, and weekends).

Type of Appointment

Regular

Expected Salary

$56,030.00 to Negotiable

Job Posting End Date

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

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