Findlay Toyota Service BDC Appointment Coordinator

2 days ago

Spokane, United States Findlay Toyota Spokane Full time

Findlay is one of the largest & fastest growing automotive groups. We're seeking driven and motivated employees to help grow our business and keep up with the high demand.

Our organization enjoys meeting new challenges every day. We are dedicated to addressing the wants, needs and requirements of today's consumer. We pride ourselves on our commitment to the customer, as well as the communities we serve. We have deep roots in each of our markets and our employees are an extension of our core values every day.

We are seeking a results driven Business Development Center Representative. Experience working in automotive service or parts is helpful, but not necessary. Candidates with experience working as a Sales Consultant, Service or Parts advisor or BDC Rep are encouraged to apply.

Benefits:

  • Great working environment
  • Paid sick leave
  • Paid Vacations
  • Medical
  • Dental and Vision insurance
  • 401K
Primary Responsibilities:

The Service Business Development Center Representative is expected to:
  • Understand and adhere to Dealership customer leads and referral processes to promote sales and customer service satisfaction.
  • Seek ways to improve business operation efficiencies and customer service.
  • Be a teacher to support the efforts of other employees to be successful.
Reports to: Service Manager

Essential Job Functions:
  1. Ensure Maximum Appointment Setting, Customer Service, and Profitability.
    • Adhere to Findlay Spokane Dealerships' incoming and outgoing telephone activity processes to achieve or exceed group standards to obtain referrals, schedule appointments and confirm appointments which result in profitability and customer service satisfaction.
    • Maintain thorough knowledge of current automotive products, features, benefits, specifications, prices, options, models and equipment to effectively communicate and recruit customers and exceed customer satisfaction benchmarks.
    • Effectively obtain new customers to raise customer service index (CSI) to achieve or exceed Dealership(s) standards.
    • May be asked to act as a backup person for the Dealership shuttle driver.
    • Create good public relations consistent with effective use of time.
    • Maintain employee, customer, and vendor confidence while protecting operations by exercising discretion when handling sensitive confidential information.
    • Complete and maintain all Findlay Spokane Dealerships' required training.
    • Assist Management in communicating and resolving customer complaints.
    • Maintain ability to handle job stress and effective interaction with others in the workplace.
    • Perform all other job duties as requested by management.
  2. Operate with Integrity.
    • Demand the highest ethical standards from self and others.
      • Maintain composure within the workplace as well as outside the workplace when interacting or representing the Findlay Spokane Dealerships.
    • Set an example of a positive attitude and professionalism, including a neat, orderly, and safe work environment.
Physical Demands:
    • Work performed in a dealership setting due to the necessity to work in person with customers and employees.
    • Must be able to sit, stand, bend, reach, talk, hear, stoop, kneel, crouch, use hands and fingers, handle or operate objects, tools, or controls and move about facilities.
    • Required vision includes close, vision, distance, peripheral, and the ability to adjust focus.
    • Required to lift up to a minimum of 25lbs.
    • Exposure to shop environments such as noise, dust, odors and fumes, chemicals, and adhesives.
    • While performing the duties of this job, the employee is exposed to weather conditions precedent at that time.
    • Required to operate equipment and move vehicles in a safe manner at all times.
    • Maintain regular attendance and timeliness as set forth within the work schedule designated by the department supervisor/manager.
    • In general, this position is assigned regular business hours; however, it is typical to work more than 40 hours per week.

Minimum Qualifications:
  1. Education, Experience, and Certification(s)/Training.
    • High school diploma or the equivalent.
    • 1+years of sales experience preferred.
    • Maintain valid driver's license and MVR record within company policy requirements.
  2. Skills.
    • Communication- Basic ability to read and write, ability to effectively convey information to others, apply active listening by taking the time to understand the points being made by employees and customers, being aware of others' reactions, and understanding why they react as they do.
    • Critical thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
    • Information Ordering- The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
    • Resolving conflicts and negotiating with others- The ability to handle complaints, settle disputes, resolve grievances and conflicts, or otherwise negotiating with others.
  3. Knowledge.
    • Interacting with Computers- Using computers and computer systems. Knowledge of Microsoft Office products is required.
    • Knowledge of Findlay Spokane Dealerships' current company management systems is desirable.
    • Clerical- Administrative and clerical procedures and systems such as word processing, file and record management, and other office procedures and terminology.
    • English Language- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
    • Customer and Personal Service- Knowledge of principles and processes for providing customer and personal services.
General Standards:

To perform the job successfully, an individual should demonstrate the following competencies:

Adaptability- Ability to adapt to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays, or unexpected events.

Selective Attention- Concentrate on a task over a period of time without being distracted.

Making Decisions and Solving Problems- Analyzing information and evaluating results to choose the best solution and solve problems.

Interpersonal Skills- Maintains confidentiality, remains open to others' ideas, and exhibits willingness to try new things.

Management of Personnel Resources- Motivating, developing, and directing people as they work, identifying the best people for the job.

Leadership- Ethical leadership and followership behaviors that promote Findlay Spokane Automotive Group's standards and result in a cohesive and effective team.

Compliance- Understanding of and adherence to all Company standards, state and federal laws and regulations as well as product pricing guidelines of all lenders, agencies, or business partners.

Customer Service- Providing excellent customer service through the defined Findlay Spokane processes which promote efficiencies, fairness, and cost-effectiveness.

Ethics/Integrity- Representing the Findlay Spokane Dealerships by conducting yourself in a professional and courteous manner that demonstrates integrity and avoids actual or perceived conflicts of interest while complying with company standards and business ethics.

Oral Communication- Clearly identifying and professionally expressing issues in positive or negative situations.

Planning/Organizing- Prioritizing and planning work activities and using time effectively.

Quality- Demonstrating accuracy and thoroughness and monitoring your work to ensure quality.

Dependability- Consistent, punctual attendance at work; following instructions; responding to management direction and soliciting feedback to improve performance.

Time Management- The ability to integrate methods of time management to provide a consistent and effective workflow that is cohesive for the department and team.

Safety and Security- Observing safety and security procedures and using equipment and materials properly.

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