Accounting Supervisor

1 month ago

Oakland, United States Salvi Steel Fabricators, LLC Full time

Accounting Supervisor

A structural steel fabricator company focused on large public/governmental jobs is looking for an accounting supervisor to provide all accounting and reconciliations in Quickbooks Plus Online including: Customer/Project Billing, Customer Cash Receipts, Purchase Orders, Vendor Invoice, Vendor Payments, Payroll, Banking, and General Ledger. Reconciliations include projects, A/R, A/P, Bank, Loans, Credit Cards, Fixed Assets, revenue and expenses.

Summary Description:

You should be an accounting/bookkeeping professional with at least 3-years’ experience working in Quickbooks Plus Online including using the following areas: Projects, Payroll, A/R, A/P, Purchase Orders, Banking, General Ledger as well as financial and management reporting. The ideal candidate should have experience with the large public/government construction industry. Experience specifically with structural steel fabricators is a plus. Comfortable working in a fast-paced environment and managing competing priorities. Coordinating work and reporting with the Director of Operations and Manager of Administration. Providing financial and tax information to company management and external accountants as required. Prepare internal financial statements with all accounts reconciled from Quickbooks Plus Online.

Report to the Manager of Administration.

The Role and Responsibilities

· Enter all original financial accounting entries, preparing reconciliations and company financial statements, file sales tax returns, provide tax related documents for accountant,

· Record all customer invoices from quantum into Quickbooks Plus Online.

· Record all cash receipts from customers and match to customer invoices.

· Record Joint Checks payable to Salvi Steel and Sub-contractor as an invoice, cash receipt, vendor invoice and bill payment. Cash should be recorded in wire clearing account which should always have a zero balance.

· Prepare payroll and certified payroll as directed by management.

· Print checks and match with invoices for all approved payments by the Manager of Administration.

· Print out all jobs proposed to be closed by the project managers and ensure all transactions are completely entered into QuickBooks Plus Online and all receipts and disbursements are matched with customer invoices and vendor bills respectively.

· Perform monthly reconciliations of Customer/Project billing, cash receipts, contractor expenses, A/R, A/P, Bank, Fixed Assets, Credit Cards, Loans and operating expenses.

· Prepare monthly internal financial statements including Income Statement, Balance Sheet, A/R Aging, A/P Aging and Project balances.

· Prepare financial information for loan applications and lenders. File all supporting documentation in QuickBooks Plus Online transactions and in relevant network shared drive. Ensure all vendor bills and payments are matched and all customer invoices and cash receipts are matched.

· Provide financial and management reports to management and external accountants as required.

Job Requirements

Comprehensive experience with QuickBooks Plus Online including the Projects and Payroll module for at least 3 years.

Experience in the construction industry for large public/government jobs. Experience with the structural steel industry a plus.

Certification in QuickBooks Plus Online a plus.

Additionally, the following experience and skill are highly desirable:

· Project Accounting in QuickBooks Plus Online, Timberline, Sage or similar for construction industry

· Ability to work in a fast-paced and dynamic environment

· Self-starter and able to work independently with minimal supervision

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