Administrative Assistant

2 weeks ago

Rockville, United States Supernus Pharmaceuticals Full time
Job Summary:This position supports the Executive Director Regional Medical Affairs, Clinical Operations, and Preclinical Toxicology teams. Key responsibilities include performing highly diverse administrative duties, which by nature of the position involve high-level contacts and exposure to sensitive information. Strong attention to detail and follow up will be required.

Essential Duties & Responsibilities:
  • Proactively manages calendars, schedules meetings and conferences, makes travel arrangements and prepares and executes expense reports.
  • Provide budget support ensuring invoices are received by Accounts Payable and providing follow up support for team members on open invoices.
  • Orders food for meetings and interviews as needed. Sets up meetings and tidy's up conference rooms as needed after.
  • Supports client departments by creating and typing documents and Power Point presentations using proper spelling and grammar.
  • Independently manage administrative projects, compilation of correspondence, reports, data, and presentations.
  • Will work closely with the administrative team, attending monthly administrative meetings, providing support to administrative colleagues throughout the Company. As part of this team, will share responsibility for placing office supply orders, maintaining kitchen areas, and keeping kitchens and office areas neat and appropriately supplied.
  • All other duties and responsibilities as assigned.
Supervisory Responsibilities:
  • N/a
Knowledge & Other Qualifications:
  • High school diploma or equivalent required. College a plus.
  • Minimum of 3+ years' experience in an Administration role.
  • Self-motivated with strong organizational skills and the ability to adapt to change.
  • Professional and courteous disposition, be a proactive team player, relationship builder, with the ability to interface in a professional manner at all levels.
  • Ability to organize and prioritize, work independently, and meet deadlines.
  • Strong communication skills (both verbal and written), with excellent telephone skills required.
  • Ability to use the internet to locate pertinent information when required.
  • Highly Proficient in MS Office, including Word, Excel, PowerPoint, and Outlook.
  • Flexibility and adaptability to organize and manage multiple projects and assignments.
Other Characteristics:
  • Ability to work independently and as part of a team and maintain high ethical standards of integrity and quality.
  • Ability of having an innovative and dynamic approach to work.
  • A self-starter able to work independently but comfortable working in a team environment.
  • Ability to consistently exhibit Supernus Values in interactions with employees at all levels of the organization, vendors, customers and others.
  • Capable of performing other duties as assigned by Management.
  • Authorized to legally work in the United States without visa sponsorship.
Physical Requirements/Work Environment/Travel Requirements:
  • Sedentary work. Exerting up to 10 pounds of force occasionally and/or carrying objects. Sedentary work involves sitting most of the time.
  • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer screen, iPad, or other electronic device; and extensive reading
  • The worker is not substantially exposed to adverse environmental conditions

Supernus Pharmaceuticals is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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