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![Village Shalom](https://media.trabajo.org/img/noimg.jpg)
Accounting & Payroll Specialist
2 months ago
Village Shalom - Accounting & Payroll Specialist - Overland Park, Kansas
Village Shalom is seeking an Accounts & Payroll Specialist. This position is responsible for preparing payroll from collecting time through payroll production, the timely and accurate filing of taxes, garnishments, all benefit payments to vendors as well as working with the finance teams, management, and other internal stakeholders to ensure accurate Accounts Payable management.
Education and Experience:
Three to five years of payroll experience
Working knowledge of computerized Payroll/Timekeeping/Accounting Systems - ADP experience preferred
Knowledge of generally accepted principles/accounting procedures, degree in Accounting helpful
High school diploma or GED required, associates or bachelor's degree preferred
Qualifications:
Proficiency in Excel is required; experience with pivot tables and VLOOKUP is preferred.
Strong organizational skills and ability to multitask and manage multiple projects simultaneously while ensuring quality and accuracy.
A forward-thinking mindset with the ability to work proactively and resourcefully, removing potential obstacles or developing solutions for any problems that arise.
The ability and willingness to learn with a positive, friendly, and diligent attitude.
Proficient communication skills to provide clear, concise feedback and direction among the team.
Job Responsibilities:
Payroll
Accurately produces Payroll on a bi-weekly basis in ADP.
Runs manual checks as directed by the Accounting & Finance Manager.
Transmits Direct Deposit files.
Processes all Direct Deposit requests.
Files garnishments after each payroll and processes of new garnishments received in a timely and accurate manner.
Files all payroll associated benefit reports.
Performs monthly insurance benefit reconciliation for month-end close.
Produces payroll reports such as FTE report as required by Accounting & Finance Manager.
Serves as back up for daily deposit preparation and transmission.
Assists Accounting & Finance Manager with other tasks & special projects as needed.
Process 403B deductions and loans
Update payroll information for promotions, transfers, terminations and new hires
Work closely with HR to ensure accurate benefits and wage information
Reconcile monthly benefits statements to employee withholding
Collect and verify employee and timekeeping data
Answer questions and resolve issues regarding payroll
Accounts Payable
Review and process vendor invoices to ensure timely payments
Work with various departments to resolve missing documentation
Review vendor statements and proactively contact vendors to correct discrepancies or past due balances
Prepare weekly payment runs through the Accounts Payable system
Monitor the Accounts Payable email inbox and respond to vendor and internal inquiries.
Maintain Accounts Payable files
Ensure Accounts Payable is processed accurately and timely
Assist with timely and accurate month-end closings with financial reporting activities, taxes, and fees.
Work directly with the Accounting & Finance Manager to conduct month-end reconciliation and dispute any variances.
Demonstrate discretion in preparing, disclosing, and handling confidential information.
Monitor and order office supplies.
Reviewing employee credit cards, accounting for receipts, general ledger coding, and ensuring company policy and procedures are followed.
Assist with general office duties including but not limited to making copies, scanning documents, mailing, and in-person cash deposits
Collect and maintain vendor's tax information and assist in preparation of annual 1099 forms
Assist in identifying and implementing process improvements and best practices
Assist with development and documentation of accounting processes
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