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Administrative Assistant

2 months ago

Fairfax, United States Dewberry Full time

Job Description:

Dewberry is currently seeking a detail-oriented Administrative Assistant to support the Transportation Business Unit in our corporate headquarters office located in Fairfax, Virginia. The individual selected for this role will report directly to the Business Unit Manager and Executive Assistant to support the function and operation of approximately 100 professionals located throughout Virginia and Maryland. While this role requires in-person work from the Fairfax, Virginia office, telework/remote work is available and will be discussed with the applicant. Work responsibilities will be diverse, require strong communication and collaboration skills, and will include functions such as project account set-up, financial report creation, submission of progress reports and invoices, proofreading, project document support, and overall office administration. Specific responsibilities expected and qualifications of the applicant are outlined below.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether youre an experienced professional or a new graduate, youll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call Dewberry at Work, that have inspired our employees to be successful for more than a half-century.

Responsibilities:

Administrative:

Handle sensitive information with complete discretion

File and archive both electronic and hard copy project-related documents

Order office and breakroom supplies

Receive and distribute incoming mail, prepare and package outgoing mail, including project related correspondence and deliverables

Create and distribute meeting invitations and event coordination (arrange food and beverage services)

Assist with travel arrangements

Track proposals and change orders using internal software

Other administrative duties as required

Financial:

Process subconsultant agreements and invoices

Assist with financial management including contract set up, reviews, and close-out

Track outstanding invoices and payment status

Assist project managers with progress reports, invoices and payment applications

Generate and distribute standardized financial reports (monthly, quarterly, or as needed)

Required Skills & Required Experience:

Bachelors degree preferred

Minimum of 6 years of bookkeeping/accounting experience required

Expert level knowledge of Microsoft Office products including MS Word, MS Excel, MS PowerPoint, MS Outlook and Adobe Acrobat required

Strong mathematical skills for accounting and financial reporting is required

Virginia Notary license is desired

Experience working with Engineering or Architectural firm(s) is desired

Must possess the ability to create improved work efficiencies through application of technology

Must be service oriented and flexible with a can do attitude

Must be able to organize and prioritize workload as needed to meet schedules

Must be proactive, take initiative, and retain information to complete repeated actions on a regular basis

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Recipients of an offer of employment from Dewberry will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberrys background vendor of choice and will be conducted in compliance with all applicable federal, state, and local laws.

Salary Range:

74000