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Receiving Manager

1 month ago

Pulaski, United States Planet Forward Full time

Title: Receiving Manager

Location: Pulaski, IL and other locations

Employment Type: Full-Time, direct hire, project based, 50-60hr work week

Position Summary

The Receiving Manager is responsible for receiving, inspecting, maintaining, storing, issuing, and reporting on all purchased materials delivered to the site as well as materials delivered to offsite fabricators.

Duties and Responsibilities

  • Set up grid locations for all warehouse storage to properly note temporary or long-term storage locations (indoors and outdoors) as well as laydown yards onsite and off-site if applicable, and log location of all materials stored in areas.
  • Upon delivery, note and document any visible damage possibly caused during transport. Ensure the drivers freight bill is properly noted on drivers copy and site copy contains notation of damages.
  • Review weights, dimensions, storage requirements, and check for any MSD information for each piece prior to offloading.
  • Open all packages/crates, perform complete inventory and compare shippers packing lists for part number and quantities shipped.
  • Compare the Vendor packing list mark-up against Systems PO (Purchase Order) or Client-provided PO to confirm receipt matches the order.
  • Issue a control or MRR (Material Receipt Report) number from the MRR Log and record MRR & PO number on product packing slip. Denote storage location on vendor supplied packing list.
  • Record the receiving data on the MRR form including actual date received, PO Number, vendor name, shippers name, carriers name and reference numbers in the header, and PO item numbers, quantities, units of measure, description, storage locations and Overage/Shortage/ Error/Damage Report (OSED) information.
  • Scan a copy of MRR into an MRR folder within each PO folder on the shared drive for staff and accounts payable access.
  • Generate daily receiving report as well as master receiving log to be issued by 12:00pm the following day.
  • Overage/Shortage/Error/Damage (OSED) Reporting Process - Generate OSED report for any discrepancies in any shipments.
  • Must be able to recognize overages, both against the PO and against the packing list.
  • Report any shortages when receiving less than the quantity vendor claims as shipped on their packing list.
  • Issue error reports when a vendor ships an item that does not match items detailed on the PO, or may be incorrect for reasons such as wrong size, wrong material, wrong part number, etc.
  • Document any and all damage with pictures. Note and record all visible damage on the carriers freight bill.
  • Forward all OSED reports to the vendor of record, regardless of whether it was a 3rd party shipment.
  • Database Development - Create and maintain a master database or filtered Excel spreadsheet for tracking receiving, storage and issuing of all permanent plant materials, including: Valves; Instruments; Fabricated Pipe Spools; Structured Steel; Cable Trays; Cable Trenches; Wires/Cables; Mechanical Specialties; Turbine Materials; and HRSG Materials.
  • Filing of Site Purchase Orders - Scan original packing slips and place them into MRR folders within the correct PO folder after verifying material against the PO.
  • Store and retain all original packing slips.
  • Desired Qualifications/Experience
  • 4+ years of experience as a Receiving Manager (or similar position) on large-scale projects.
  • Strong computer skills are a must, particularly Microsoft Excel.
  • Must possess exceptional organizational skills and a high attention to detail.
  • Confident and proven ability to manage personnel.
  • Physical Requirements
  • Must be able to lift up to 50 pounds.
  • Must be willing and able to work in all types of weather conditions.
  • Extensive walking may be required on some days.