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Rental Projects Coordinator
2 months ago
Modesto, CA, USA
Req #256
Friday, May 31, 2024
Business Profile:
Pacific Mobile Structures is a company with a consistent track record in the commercial modular building industry. We sell and lease mobile office space, and build innovative modular structures. With a rental fleet of 2.5 million square feet, we serve any jobsite need. We also provide high performing re-locatable classrooms, as well as quality modular structures for office buildings, medical clinics, government services, and workforce housing throughout the west.
As a values based company, we have built a unique culture that drives our performance in the marketplace. We put our values at the forefront of everything we do from hiring to our strategic long-term planning process. We empower our employees to make decisions that honor our values. This, along with our size and financial strength, allows the company to lead our industry in crafting a rewarding employee experience. Ownership’s long term vision and its many dedicated employees create a culture that cannot be duplicated.
What will you work on?
Pacific Mobile is seeking a dynamic, versatile individual to become part of our Modesto branch location. Our team is a tight-knit group that manages rental projects across Northern California. Our projects are fast-paced, and we rely on each other to complete the work.
You will coordinate all branch administrative and leasing functions at our Modesto branch location. Daily tasks will consist of branch administrative duties, subcontractor communication, building delivery and returns, estimating assistance, budget management, job setup, commitments, purchasing, change order management, rental project schedules, compliance document management, rental project close-out documentation, and other duties assigned.
Your goal: Live our values and become part of our team. We trust you to work on your tasks to maintain our high quality and dedication to our customers. Your role will be instrumental in maintaining our customer experience and supporting the way Pacific Mobile Structures, Inc. does business.
Become an integral member of the Branch
Present a professional, welcoming first contact with visitors
Complete a thorough training of our Rental Projects Coordinator operational and leasing procedures
Develop relationships with our vendors and customers
Assist corporate with invoice and collection issues (by understanding collection and repossession procedures)
Answer a multi-line phone system forwarding calls as necessary and appropriate
Schedule all deliveries and pickups stock fleet efficiently, including generation of delivery/pickup/move sheets and coordinating with the truck drivers and outside vendors
Maintain current information in the company database for subcontractors and customers
Manage daily Rental Projects calendar
Assist the Sales Manager as needed:
Reconciliation of Branch/Sales Manager PCard
Assist with coordinating and active participation in weekly L10 Meetings and special events
Assist with the coordinating of branch meetings and special events
Assist with external and internal marketing/relations needs
Coordination of employee milestone celebrations
Process all out-going (standard, overnight, etc.) and in-coming mail; sort and distribute incoming correspondence including mail and faxes
Assist with depositing checks and reconciling petty cash
Manage filing, maintaining, and archiving files as required
Order office supplies and store neatly
Manage daily maintenance of common spaces for appearance and functionality (conference room, breakroom, file room, office supply room, design room)
Support service coordinator, sales team, management, and other office personnel as needed
Any other duties as assigned by the Sales Manager or Lease Operations Manager
What technical knowledge will you need?
Proficiency in Microsoft Office Suite of software (Outlook, Word, Project, Teams, and Excel)
Coordinates rental project change order management, creation, and negotiation with vendors
Understanding and comprehension of prevailing wage, Davis Bacon, Union labor rates, and requirements
Maintain open communication between all stakeholders and assist the team with conflict resolution between the contractor, and subcontractor
High-level understanding of cost coding, budget estimates, and interpreting detailed scopes of work
Assist the rental project team with documenting job progress and schedule
Manage daily rental projects calendar and dispatch of lease fleet
Rental project closeout once the project is complete
What qualifications do you need?
1-2 years' experience coordinating construction projects
Minimum 2 years of experience providing sales and office administrative support
Expert communication skills, including the excellent ability to identify and understand the requirements of a rental project
Participate in collaborative problem-solving meetings
Understanding the construction industry and processes is beneficial
Detail-oriented with strong time management skills
Excellent organization and follow-up-skills, with the ability to multi-task
Benefits:
Medical, Dental, Vision, 401(K), Charitable Donation Matching, Safety and Values Reward Programs, Community Involvement and Other Great Benefits of being a Pacific Mobile Employee.
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