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Project Administrative Assistant

2 months ago

Modesto, United States Sandis Full time
Job DescriptionJob Description

Sandis is looking for a Project Admin Assistant in our Modesto office. This role would be supporting our Modesto Utility Locating and Surveying team. If you are detailed-oriented, organized, and self-motivated, we think you would love it here

Why you will love it here:

  • Professional development, training, and mentorship
  • Comprehensive benefits package
  • Amazing teams of supportive and hard-working professionals

Primary Responsibilities:

  • Coordinates with Project Managers to produce and submit proposals to clients
  • Assists Project Managers in preparing ASRs (Additional Services Requests) and maintains and tracks records.
  • Processes and performs administrative pre-review on client contracts for execution.
  • Processes Sub-consultant contracts and Certificate of Insurance requests
  • Enters project set-ups in Liquid Planner, the project management system
  • Maintain accurate records of all project information for documentation, clarification, and presentation to management
  • Coordinates the contract review and execution process, prepares and maintains templates for standard documents
  • Liaise with clients to identify and define project requirements, scope, and objectives.
  • Assist in monitoring and tracking project progress, scheduling, and status.
  • Provide office support including office supply and snack order, ensuring the office is organized and clean, and coordinating delivery of packages/mail
  • Perform other projects and duties as assigned

Minimum Qualifications:

  • 2+ experience of project administration experience.
  • Experience in Ajera and Liquid Planner project management software preferred
  • Excellent written and verbal communication skills.
  • Familiar with MS suite products such as Outlook, Word, and Excel.

Sandis Benefits:

  • Competitive salaries, end-of-year bonuses, and 401k
  • Medical, Vision, and Dental insurance, including life and long-term disability
  • Flexible Spending Account (FSA) for health care, parking and transit, and dependent care expenses
  • Starting paid time off at 24 days – 16 PTO and 8 paid Holidays
  • 3 days paid bereavement; 10 days paid jury duty
  • In-office coffee and snacks
  • Education reimbursement and professional license program, Paid annual dues for professional and societal organizations


Sandis is a professional services corporation specializing in civil engineering (Land Development Design), traffic engineering, land surveying and planning, but we are much more than the services we offer. Sandis is about reliability, experience, and expertise. For over 55 years, we have been committed to innovation, excellence, leadership, and environmental stewardship throughout the Bay Area. Our job and passion are to provide the foundation for the future to be built upon, always improving the communities where we live, work, and play. We service private and public clients in the high tech, research and redevelopment, laboratory, corporate, commercial, residential, healthcare, academic, hospitality, civic, justice, and public works sectors. We are a team of experts who care about the people we work with and for.

Sandis is an Equal Opportunity Employer.