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Event Coordinator

1 month ago

Paramus, United States MC2 Experience Full time

Imagine an environment where your project management and organizational skills are combined to create astounding trade show exhibits and permanent environments for some of the top brands in the world. MC² is that workplace. We have an immediate need for an Event Coordinator to join our group out of Paramus, NJ. Location: Paramus, NJ USA Position Type : Regular Full-Time Role Description The Event Coordinator will act as our driven, highly collaborative, and proactive member of our experiential practice at MC². This role will assist with producing experiential projects from concept to planning and execution. Conduct research in support of experiential planning (venue scouting, event recommendations, prospective vendor partnerships, etc.). This is a US-based role with the ability to work remotely. Primary Responsibilities Essential Functions: Work closely with the Account team on client presentations (project plans, creative reviews, recaps, etc.) Seek to understand event production and logistics dependencies in order to create detailed project timelines Communicate project status, upcoming deadlines, project risks and assumptions to internal and external stakeholders Support the Production team in development of project estimates, shipping and inventory, vendor research, negotiation, and management Review project goals, priorities, and team roles and responsibilities to ensure clear accountabilities and project milestones Participate in client and internal work sessions and status calls. Take notes during calls and share action items with the team. Work closely with the Creative team to brainstorm creative concepts and attendee experiences while outlining production considerations (time, budget, feasibility) Proactively identify and flexibly respond to trends impacting clients and our business. Review best practices and integrate into daily work. Take ownership of project responsibilities and self-monitor progress, communicating to team and manager updates, challenges, concerns, etc. Learn end-to-end financial process (sourcing, budgeting, vendor onboarding and payments, project reconciliations, invoice tracking, etc.) Deliver quality results in a timely manner Understand what factors drive the client's business as well as MC² business Push for continuous, year-over-year improvement in results (e.g., continually raises the bar) Skills & Qualifications Ability to be flexible and highly adaptive in a fast-paced environment Ability to multi-task and process information efficiently Assertive and proactive self-starter with strong interpersonal skills Attention to detail, creativity, and problem-solving skills are a must Ability to communicate clearly and prioritize responsibilities Proficient in Microsoft Office (Word, Excel, PowerPoint) Ability to travel for site checks, events and client meetings (up to 40%) Ability to work a flexible schedule – evenings, weekends, and holidays as projects require Degree in Marketing or experience in marketing/events a plus About Us An international leader in the exhibit and event marketing industry, we not only design and build beautiful exhibit and environmental spaces (the floors, walls and surfaces) but we innovate the technology within them. We lead the pack in creating dynamic places where people interact, face to face, with the world’s best brands. No exaggeration. All manifested from our 15 locations in the U.S. and our European location in Düsseldorf, Germany. MC² offers a robust benefits package including: Medical (3 choices of plans), Dental (3 choices of plans), 401K, Vision, company paid Life Insurance, company paid Long Term Disability, Short Term Disability, Accident and Critical Illness Insurance–plus more. Our culture fosters teamwork, individual strength, and innovation, all in a dynamic environment. MC² is an equal opportunity employer. M/F/D/V. #J-18808-Ljbffr