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Proposal Coordinator

2 months ago

Jacksonville, United States G.M. Hill Engineering Inc Full time

An experienced

Proposal Coordinator

is critical to the continued success of GMHILL.

Founded in 2004, G.M. Hill Engineering, Inc. (GMHILL) is a dynamic, award-winning woman-owned small business (WOSB) based in Jacksonville, FL. Our team of seasoned professionals delivers unparalleled full-service building solutions, setting us apart from other WOSB firms. With a robust portfolio of Prime contracts, we specialize in facility assessments, building inspections, D/B RFP development and review, planning, architecture, engineering, construction management, general construction, and design-build services for federal defense and civilian agencies, as well as state and local governments. We are seeking a Proposal Coordinator to join our energetic and collaborative team. This role offers an exciting opportunity to contribute to a growing firm. If you have experience as a Proposal Coordinator, possess federal proposal expertise, and are eager for a new challenge in a dynamic environment, we would love to hear from you. Position Summary

The Proposal Coordinator supports the marketing management and business development teams on assigned projects, reporting to the Senior Marketing Manager. The role involves routine daily activities, such as gathering, organizing, formatting, and distributing information to team members and clients. Strong written and verbal communication skills, the ability to work independently and as part of a team, and effective time management are essential. The Proposal Coordinator’s focus on the proposal process from concept through completion is integral to the company’s success. Extreme attention to detail, the ability to manage multiple projects and tight deadlines, as well as the ability to engage with team members is crucial. The Proposal Coordinator routinely prepares proposals and executes sources sought/RFI, standard proposals, and generates general marketing materials consistent with branding with minimal input. The position works collaboratively with the internal team and outside subconsultants to initiate and execute the proposal process, assign tasks appropriately, develop content, and ensure the information received and developed is compliant, timely, relevant, and accurate. Success in this position requires an eye for detail to ensure content and format are of the highest quality before returning to the team for review and/or to the client for timely official submission. Key Tasks

The following is a general list of tasks that fall under the areas of responsibility of the Proposal Coordinator. It attempts to present a comprehensive, but not complete, listing of potential assignments that may be undertaken. Support the proposal process from inception to completion when a go decision is determined, including the creation of a complete and comprehensive compliance matrix and proposal outline, developing a schedule with critical milestones, engaging with internal clients and outside consultants, and delegating tasks appropriately to meet deadlines Work closely with internal team and outside subconsultants to craft content and engaging messages while answering the specific proposal requirements Develop written and graphic content for proposals and general marketing materials Follow Shipley (or similar) proposal development, review process, facilitate proposal kickoff and conduct regular status meetings Organize and support proposal reviews Support the development of Interview presentations and team preparation as required Research technical information to write articulately and persuasively Prepare, coordinate, and produce qualifications packages, task order response notices, proposals, presentation materials, general marketing materials, and award competition entries on time and of top quality Coordinate and process input from multiple team members while at the same time weaving multiple author narratives into one cohesive voice Develop and maintain written content, including project descriptions and information, staff resumes, photography, and past performance Contribute to library of proposal templates to streamline requests and improve deliverables Support maintenance of proposal tracker, database of proposals, tasking lists, track deadlines and timelines for Proposal Submission Support communication outreach efforts, such as award submittals, client events, white paper or presentation development, tradeshows, branded collateral, etc. Other duties as assigned Education and Training Requirements:

5+ years of proposal/marketing experience at an architect, engineering, or construction firm Federal proposal experience (SF330, D/B, Construction formats), preferred Bachelor’s degree in marketing, Communications, English, Journalism, Creative Writing, Business Administration, Architecture, Engineering or a related field. (or equivalent professional experience) Skill and Competency Requirements:

Expert level proficiency/experience with MS Office including Excel, Word, and PowerPoint Expert level proficiency/experience with Adobe Creative Suite (Photoshop, InDesign) Self-starter, highly motivated, enthusiastic, and is good at multi-tasking in a fast-paced environment Excellent verbal and written communication skills – writing (including technical) and editing are essential Knowledge of the principles and practices of the proposal development process, including technical research, writing, and editing, coordination of data from subs, and ability to harness all resources, weaving together a compelling story Customer Service – able to personally provide a high level of interactive service to a targeted customer base/market, building relationships and acting as an internal company advocate Team Orientation & Interpersonal – highly motivated, passionate, and creative team player with the ability to develop and maintain collaborative relationships with all levels within and external to the organization Excellent organizational skills, with special attention to detail (triple check work before publication), and time management are essential Experience developing communications/PR initiatives, including social media platforms such as Facebook, Twitter, Instagram, LinkedIn, Snapchat, etc. Ability to understand RFPs, RFIs, RFQs, Amendments, Sources Sought Notices, and other proposal-related documents The ability to work in a fast-paced, deadline-driven environment and display professionalism Ability to prepare and engage in presentations to management, teaming partners, clients, and others Society of American Military Engineers 2023 Small Business Award SBA 2024 Florida Woman-Owned Small Business of the Year Qualified applicants at GMHILL must be U.S. citizens or lawful permanent residents and must meet client security requirements. Positions requiring security clearance are open to U.S. citizens only. Disclaimer : This is not an exclusive list of all responsibilities, duties, and skills required of the person in this job. G.M. Hill Engineering, Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify) and comply with GMHILL’s Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.

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