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Conference Services Events Manager

3 months ago

Menlo Park, United States SRI International Full time

Overview: SRI is an independent nonprofit research institute headquartered in Menlo Park, Calif., with a rich history of supporting government and industry. We create and deliver world-changing solutions for a safer, healthier, and more sustainable future. For more than 75 years, we have collaborated across technical and scientific disciplines to discover and develop groundbreaking products and technologies and bring innovations and ideas to the marketplace.

Responsibilities: The Conference Services Event Manager’s primary responsibilities involve planning and supervising the activities within the Conference Services Department, including the cafe. Duties include interacting closely with executives and administrative staff to ensure seamless coordination of conferences and other events at SRI’s Menlo Park and Palo Alto campuses. Work closely and directly with the food services provider, outside suppliers, and project team in arranging event logistics for functions to ensure client satisfaction.

Serve as project lead on specific events overseeing all aspects of each event by establishing protocols and coordinating activities such as venue reservations, set-up, A/V, catering, security, signage, and managing vendors. Provide on-site event management and support as needed. Confer with clients before, during, and after their events, maintain a positive relationship and respond to inquiries and requests in a timely manner.

Qualifications: Bachelor’s degree and three years of relevant experience

Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals

Excellent project management skills, the ability to manage complex timelines, and multiple projects

Maintain a consistently professional approach with the ability to work calmly and effectively when unexpected issues arise

Ability to work both independently and as part of a team

Sound knowledge of computer systems

Excellent organizational skills, with the ability to prioritize and juggle tasks simultaneously

Strong communication and attention to details relating to planning and executing of events

The ability to forge strong connections and rapport with stakeholders

Exceptional hospitality and customer service skills

Punctual, dependable, and dedicated to achieving operational excellence

Ability to work occasional evenings

The salary range is: $105,000. Salary ranges will vary and are based on several factors, including geographic location, market competitiveness and equity amongst internal employees in similar roles. Positions may also qualify for SRI's Pay for Outstanding Performance program or the annual Performance Based Compensation program. SRI also has a competitive benefits package, to view details please go to (url removed).

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