Conference and Venue Manager

7 days ago


University Park, United States Penn State University Full time
Job Summary

We are seeking a highly organized and detail-oriented Events and Facilities Coordinator to join our team at Penn State University. The successful candidate will be responsible for planning, coordinating, and executing internal and external events for the Eric J. Barron Innovation Hub.

Key Responsibilities
  • Event Planning and Coordination: Complete event intake forms, coordinate events, seminars, retreats, symposiums, banquets, workshops, conferences, and other special activities.
  • Facilities Coordination: Serve as on-site venue manager, schedule and track event space requests, coordinate audio/video needs, and communicate room fee structure.
  • Logistics and Operations: Coordinate event setup/tear down, rentals, and field questions from clients related to parking, load in/load out, catering, and rental deliveries.
  • Financial Management: Maintain and monitor budgets and expenditures related to event space, manage direct billing of internal and external customers, and work with the financial specialist to monitor accounts payable and receivable charges.
Requirements
  • Education and Experience: A minimum of an Associate's Degree or an equivalent combination of education and experience.
  • Technical Skills: Familiarity with SAP Concur, SIMBA, 25Live, Adobe Workfront, and Microsoft Office Suite.
  • Personal Qualities: Positive attitude, dependability, customer-service focus, and commitment to excellence.
What We Offer
  • Competitive Salary: $42,000 - $61,000 per year.
  • Benefits: Medical, dental, vision, and retirement plans, as well as tuition discounts and paid holidays.
How to Apply

Candidates must submit a cover letter and a resume. Review of applicant materials will begin immediately and continue until the position is filled.


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