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Webber- Fleet Operations Coordinator

2 months ago

St Paul, United States Webber Full time

Position Summary

The role will support the Fleet Operations team in a variety of tasks, providing both internal and external customer support to the business. Primary Duties and Responsibilities Maintain companywide fleet inventory across various systems of record Partner with various internal departments (i.e. insurance, legal, projects sites, bidding), for an assortment of documentation requests, fleet information and other company Create and manage comparative charts, purchase orders, and any necessary company requirements for payment to vendors through company processing systems Daily tracking of new fleet purchases, vendor transactions, registration, and temporary tags Successfully engage with fleet management company, including request from all vendors, related to new and pending purchases, billing, approvals, case tracking, accidents and subrogation, maintenance and repairs, toll tags, registration renewal pre-requisites; essentially the day-to-day tasks involving FMC relationship. Support and respond to the companywide project requests (i.e. vehicle registrations/titles, fuel card requests, employee fuel pins, and other forms of record/documentation) and all fleet needs at project level Develop and run operational reports Monitoring and analyzing fleet data to identify opportunities for improvement Corresponds frequently with companywide project managers, including leadership, with regards to all projects fleet and equipment needs, submitted orders, inventory numbers, deliveries, and potential concerns/discrepancies. Participate in the development of goals and objectives as well as policies and procedures Safety comes first Required to complete work in a safe, efficient, and accurate Other duties (not listed) may be assigned to this job at any Knowledge, Skills & Abilities Ability to deliver and maintain customer service with external vendors and internal departments Ability to enter valuable data and distinguish faulty data, particularly with tracking and entering of numbers and information pertinent to fleet reporting Strong organizational skills Ability to work well under pressure: Such as multiple tasks/products happening at the same time with quick turnaround times required. Knowledge with use of Excel to track and maintain various reports (maintaining spreadsheets across multiple sites) Ability to maintain focus and service through demanding priorities Ability to remain agile and organized when managing various competing priorities Knowledge in fleet industry operations (i.e. working with fleet and like construction equipment/ materials (i.e. trucks, tools, chemicals, and materials) Excellent follow-through with tasks and communication Strong background in strategies and techniques Ability to provide timely responses, with an organized customer service attitude Education and Experience 2+ years' experience in related position Bachelor's degree preferred (but not required) Experience with ERP systems,

highly

preferred Experience working with a fleet management company,

highly preferred

(i.e. Element, ARI) Knowledge/experience with related fleet operations, preferred (i.e. construction equipment/ trucks, large size road vehicles, tools and other industrial style materials) Work Conditions/Physical Demands Must be able to remain in a seated stationary position 50% of the time or more 5% overnight travel to project sites if requested Must be able to operate basic office equipment such as keyboard, computer, scanner/printer, use of phone, etc. throughout the entire day

The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Webber, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Webber, LLC complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training. #J-18808-Ljbffr