Event Coordinator

2 months ago

Honolulu, United States Aloha Hospitality Professionals Full time
Type: Full-Time, Salaried
Location: Honolulu, Hawaii - hybrid position
Reports to: Director of Events

Candidacy contact:
Unyong Nakata, Hawaii Advisor

Job Overview:
Event planning is not for the faint of heart, and Gourmet Events Hawaii (GEH) is looking for a fearless leader to manage and elevate the best event planning company in the state of Hawaii From luxury boutique experiences to corporate galas, to large-scale festivals, you will lead and manage a team of event planners to execute flawlessly produced events while ensuring our clients are WOW'd and delighted from start to finish, exceeding financial goals for the company. If "high achieving and diligent" and "learn and grow" are mottos you can see yourself living and breathing, we encourage you to apply today

Salary:
  • Salary commensurate with experience. Please include your salary expectations in your resume and cover letter.
Qualifications:
  • Minimum 2-4 years of off-site event planning experience in various industries (corporate, non-profit, private celebrations, etc.)
  • Spirit of an entrepreneur - ready to get your hands dirty, with a passion for growth
  • Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Spirit of a cheerleader - a positive, gung-ho attitude, and can-do spirit
  • Experience working with vendors and staff with a strong ability to negotiate.
  • Strong communication skills, both written and verbal.
  • Excellent organizational skills and attention to detail, including budgeting.
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Experience with Total Party Planner and/or Caterease is a plus.
  • Ability to work independently and as part of a team.
Job Duties:
  • Ensure that all events, proposals, and work are produced and executed to the highest standards of GEH.
  • Serve as a key member of the business development team that manages leads from outbound outreach, networking, and marketing channels.
    • Prepare proposal decks for events for top clients.
    • Assist with budget management related to client proposals, contracts, and all GEH-related items.
    • Communicate with vendor and venue partners.
  • General event logistics, including vendor research and communication, attending venue site visits, and facilitating pre and post-event notes.
  • Organize and lead select GEH events.
  • Provide on-site event support as needed and determined by the Director of Events.
  • Administrative duties as assigned, including scheduling meetings, preparing materials, managing invoices, presentation decks, and updating databases.
  • Assist with the development and implementation of event marketing campaigns.
    • Assist in maintaining social media platforms to promote events and engage with followers.
  • Collaborate to brainstorm ideas, strategies, and execute plans effectively.
  • Stay up-to-date on industry trends, best practices, and emerging technologies in event marketing and social media.

Requirements:
•Must have access to a vehicle to drive to events, meetings, etc.
•Must be authorized to work in the United States of America

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