Contract Administrator

2 months ago

Naples, United States Manhattan Construction Full time

Contract Administrator

Why Manhattan?

Manhattan Construction Company is a family of builders committed to developing teams who do the right thing for our projects, our clients, and each other. Every year, we celebrate team members who have been with the company for 10, 20, 30, and even 40-plus years. What is it about Manhattan that makes people stick around for decades?

We offer large company benefits and professional development opportunities with the care and concern of a family-owned business. At Manhattan, you get:

  • Competitive pay and benefits.
  • A positive, friendly, and team-oriented workplace with caring leadership.
  • Professional development and leadership programs.
  • To work on exciting projects for your community.
  • Security and stability working for a financially strong company.
  • More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

Check out the details in our Career Development Booklet on our website: www.manhattanconstructioncareers.com

If Manhattan sounds like the place for you, share your resume with us

POSITION SUMMARY:

The Contract Administrator is responsible for the preparation, issuance, and monitoring of the status and final execution of all subcontracts and purchase orders. This role also provides general administrative support for the division office. The Contract Administrator must be a flexible and adaptable team-player, as well as have strong communication skills.

MAJOR DUTIES & RESPONSIBILITIES:

  • Prepare and submit Project Number Request
  • Set up system Data Base for new projects
  • Input purchasing requirements, cost codes and need dates based on purchasing priorities
  • Accurate and timely maintenance of data base to track purchasing status
  • Assist Estimating / Project Management in preparing and submitting Subcontractor prequalification forms
  • Prepare address and fly sheet templates for new projects
  • Assist in identifying and preparing all contract exhibits
  • Manage routing, review and approval of all subcontract drafts
  • Prepare, assemble and issue all Subcontracts and Purchase Orders
  • Obtain required bonds and the initial certificate(s) of insurance
  • Review Bonds and Insurance for compliance and obtain approval from Risk Management
  • Maintain Subguard / Insurance Data Base
  • Distribute fully executed Subcontracts to Accounting and Project and file division office copy
  • Process division office invoices for approval and inputs into system
  • Provides "in processing" of new employees
  • Helps maintain records of computer related equipment and prepares equipment transfers as needed
  • Assist Division Management in maintaining OSHA documentation and postings
  • Provide general administrative support
  • Other duties as assigned

JOB SKILLS & ABILITIES GUIDELINES:

  • Computer knowledge and efficiency, including Microsoft Office products
  • Good time management and organizational skills
  • Ability to understand and follow instructions
  • Functions effectively as part of a team

MINIMUM QUALIFICATIONS:

  • Bachelor's Degree- Construction Management, Engineering or equivalent. May substitute required education degree with related experience on a one to one basis
  • 8 years of industry experience

Attention All Third-Party Agencies, Headhunters, and Recruiters
Manhattan Construction will not accept candidate submission by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Manhattan Construction will be considered the property of Manhattan Construction. Manhattan Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Manhattan Construction will not be obligated and will not under any circumstances pay any fees to said third parties submitting candidates in this manner. Manhattan Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Manhattan Construction from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly. Any contact made outside of the Manhattan Construction Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Manhattan Construction.

  • Construction Contract Specialist

    2 days ago

    Naples, Florida, United States Manhattan Construction Full time

    Job SummaryThe Contract Administrator is a key member of the Manhattan Construction team, responsible for the preparation, issuance, and monitoring of subcontracts and purchase orders. This role requires strong organizational skills, attention to detail, and effective communication.Key ResponsibilitiesPrepare and submit project requests and data entry for...

  • Procurement Administrator

    2 days ago

    Naples, Florida, United States Manhattan Construction Full time

    Job SummaryThe Contract Administrator is a key member of the Manhattan Construction team, responsible for the preparation, issuance, and monitoring of subcontracts and purchase orders. This role requires strong organizational skills, attention to detail, and effective communication.Key ResponsibilitiesPrepare and submit project requests and data base setup...

  • Systems Administrator

    3 months ago

    Naples, United States viLogics Full time

    Job DescriptionJob DescriptionSalary: 64k-103kJob SummaryLocated in the viLogics' Ebensburg, PA operation center, this position's responsibilities include assisting Customers with general technical support of computers, applications, network, and Windows-based device technologies.  Maintains and supports the integrity of the operating system...

  • Administrative Coordinator and Financial Specialist

    1 week ago

    Naples, Florida, United States Empowered Global Inc. Full time

    Job OverviewEmpowered Global Inc. is a prominent electrical contracting firm focused on generator installations, residential service tasks, and renovations, alongside light commercial service operations. Our commitment is to equip our personnel with the essential knowledge, training, and resources to evolve into highly proficient professionals, paving the...

  • Administrative Coordinator and Financial Specialist

    1 week ago

    Naples, Florida, United States Empowered Global Inc. Full time

    Job OverviewEmpowered Global Inc. is a leading electrical contracting firm focusing on generator installations, residential service projects, and renovations, along with light commercial service tasks. Our commitment is to equip our workforce with the essential knowledge, training, and resources to excel as skilled professionals on a fulfilling career...

  • Administrative Manager and Financial Coordinator

    1 week ago

    Naples, Florida, United States Empowered Global Inc. Full time

    Job OverviewEmpowered Global Inc. is a leading electrical contracting firm focused on generator installations, residential service projects, and remodeling, along with light commercial service operations. We equip our workforce with essential knowledge, comprehensive training, and necessary tools to foster their development into proficient professionals with...

  • Phlebotomist

    4 weeks ago

    Naples, United States A+ Consulting Full time

    Job DescriptionJob DescriptionQuest Diagnostics seeks Patient Services Representative - Phlebotomist.Shift:    Monday- Friday - 6:00 AM - 2:30 PM Rotational SaturdaysThe Patient Services Representative I (PSR I) represents the face of the company to patients who come in, both as part of their health routine or for insights into life-defining health...

  • Assistant Chief of Emergency Medical Services

    1 week ago

    Naples, Florida, United States Collier County, FL Full time

    Salary: $102,134,145.00 Annually Location: Naples, FL Job Type: Full Time, Regular Job SummaryIn this pivotal role, you will support the Chief of Emergency Medical Services in executing operational, managerial, and administrative functions. Your responsibilities will encompass overseeing all divisions of Emergency Medical Services (EMS), ensuring effective...

  • Office Coordinator

    1 week ago

    Naples, Florida, United States Spectrum Contracting Full time

    Job OverviewThe Administrative Assistant is responsible for delivering comprehensive office support by establishing and maintaining administrative systems, procedures, and policies that facilitate smooth operations. This role necessitates a collaborative approach with the Project Management, Operations, and Preconstruction/Estimating teams to manage...

  • Client Relations Specialist

    4 days ago

    Naples, Florida, United States Elevated Facility Services Full time

    Position Overview Under the guidance of the General Manager, the Customer Service Associate engages in a variety of administrative, office support, and customer service functions in accordance with established protocols. This role directly reports to the General Manager while also providing assistance to other team members, including Service Managers,...

  • Service Coordination Associate

    4 days ago

    Naples, Florida, United States Elevated Facility Services Full time

    Overview Under the guidance of the General Manager, the Customer Service Associate engages in a variety of administrative, office support, and customer service functions in accordance with established procedures. The working hours are from 8:00 AM to 5:00 PM. The Customer Service Associate reports directly to the General Manager while also providing...

  • Customer Support Representative

    1 week ago

    Naples, Florida, United States Elevated Facility Services Full time

    Overview Under the guidance of the General Manager, the Customer Service Associate executes a variety of administrative, office support, and customer service functions in accordance with established protocols. This role directly reports to the General Manager while also providing assistance to other office staff, including Service Managers, Business...

  • Retail Property Management Associate

    2 days ago

    Naples, Florida, United States Brookfield Properties Full time

    About the RoleWe are seeking a highly motivated and organized Property Management Associate to join our team at Brookfield Properties. As a key member of our property management team, you will be responsible for coordinating common area activities, managing business development initiatives, and ensuring the overall success of our shopping center.Key...

  • APP Orthopedics Surgery MSK Center

    1 month ago

    Naples, United States NCH Healthcare System Full time

    DEPARTMENT: 18310 - Management ServicesLOCATION: 350 7th Street North, Naples, FL, 34102WORK TYPE: Full TimeWORK SCHEDULE: VariableABOUT NCHNCH is an independent, locally governed non-profit delivering premier comprehensive care. Our healthcare system is comprised of two hospitals, an alliance of 700+ physicians, and medical facilities in dozens of locations...

  • Sales and Events Coordinator

    1 week ago

    Naples, Florida, United States Staybridge Naples - Marco Island Full time

    Job OverviewThe Sales and Events Coordinator will deliver exceptional administrative support by performing research, preparing analytical reports, addressing guest concerns, and executing clerical tasks such as drafting correspondence both internally and externally. This role involves managing event functions and group reservations, as well as providing...

  • Travel Cath Lab Technologist

    4 weeks ago

    Naples, United States Supplemental Health Care Remote Work Freelance Full time

    Supplemental Health Care is seeking a travel Cath Lab Technologist for a travel job in Naples, Florida.Job Description & RequirementsSpecialty: Cath Lab TechnologistDiscipline: Allied Health ProfessionalStart Date: ASAPDuration: 13 weeks40 hours per weekShift: 10 hours, daysEmployment Type: TravelJob Description:Supplemental Health Care is working with...

  • Strategic Sourcing and Procurement Leader

    2 days ago

    Naples, Florida, United States Spherion Full time

    About the RoleSpherion is seeking a seasoned Senior Hotel Buyer to join our team. As a key member of our procurement team, you will be responsible for aligning procurement strategies with company goals and objectives.Key ResponsibilitiesDevelop and implement procurement strategies that align with company goals and objectives.Identify and evaluate potential...

  • Travel Echo Technologist

    1 month ago

    Naples, United States Focus Staff Remote Work Freelance Full time

    Focus Staff is seeking a travel Echo Technologist for a travel job in Naples, Florida.Job Description & RequirementsSpecialty: Echo TechnologistDiscipline: Allied Health ProfessionalStart Date: 08/19/2024Duration: 13 weeks40 hours per weekShift: 10 hours, daysEmployment Type: TravelWe currently have a client in Naples, FL looking for a Cardiac Sonographer...

  • Travel Echo Technologist

    1 month ago

    naples, United States Focus Staff Full time

    Focus Staff is seeking a travel Echo Technologist for a travel job in Naples, Florida.Job Description & RequirementsSpecialty: Echo TechnologistDiscipline: Allied Health ProfessionalStart Date: 08/19/2024Duration: 13 weeks40 hours per weekShift: 8 hours, daysEmployment Type: TravelWe currently have a client in Naples, FL looking for a Cardiac Sonographer...

  • Travel Echo Technologist

    3 weeks ago

    Naples, United States Focus Staff Remote Work Freelance Full time

    Focus Staff is seeking a travel Echo Technologist for a travel job in Naples, Florida.Job Description & RequirementsSpecialty: Echo TechnologistDiscipline: Allied Health ProfessionalStart Date: 09/02/2024Duration: 13 weeks40 hours per weekShift: 10 hours, daysEmployment Type: TravelWe currently have a client in Naples, FL looking for a Cardiac Sonographer...