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ASDOH - Business Operations Specialist
2 months ago
**Description**
A.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time non-exempt Business Operations Specialist on the Mesa, Arizona campus. This position acts as administrative support for the financial transcations of the school and as backup to the operations team, and serves as a main point of contact.
**Duties & Responsibilities:**
+ Reconciles and tracks credit card settlements, care credits, check deposits, and grant postings for multiple clinics.
+ Audits and reconciles third-party insurance check deposits/EFTs for multiple clinics to ensure accuracy.
+ Responsible for preparing AP check requests through purchasing software and tracking expenses in the respective budget years tracking spreadsheet.
+ Responsible for preparing purchase orders in purchasing software, sending invoices and packing slips to purchasing, and obtaining records of/tracking items for the respective budget year.
+ Performs weekly cash deposits at the bank.
+ Collaborates with the dispensaries and department heads throughout the year to ensure they are aware of their respective budgets and YTD spending, and communicate any overages.
+ Conducts annual scrub/polo orders for clinic staff.
+ Provides education and support relating to travel software for all of ASDOH.
+ Serves as a main point of contact for the school.
+ Coordinates student, faculty, and staff travel arrangements, registration, hotel, etc., and assists and approves reimbursements through travel software and tracks expenses.
+ Manages travel arrangements for visiting lecturers or other ASDOH guests and uses travel software to submit for reimbursement of any out-of-pocket expenses incurred.
+ Facilitates completion of the ASDOH portion of the AzBPPE renewal annually.
+ Oversees C&M needs for ASDOH, including business cards, envelopes, letterhead, and miscellaneous items.
+ Organizes and maintains all office supplies-makes weekly lists of what is running low, and orders weekly.
+ Assists with Special Events (Graduation, Graduation Awards, White Coat Ceremony, etc.)
+ Assists Dean and Vice Dean as needed when Executive Assistant is not available (backup)
+ Backup for data entry for ASDOH Administration (CEO, ICSP, Operations, Deans Office, Admissions, Curriculum, etc.)
+ Assists the Operations Team with any ad hoc projects and is backup for the Business Operations Specialist when necessary.
+ Other duties as assigned
**Education & Experience:**
+ Some college or equivalent experience, knowledge, and skills required.
+ Two years experience in finance, budgeting, accounting and/or bookkeeping preferred.
+ Experience working in a higher education setting preferred.
+ Strong Microsoft Office computer skills.
+ Prioritizing and organizing skills required.
+ Time management and attention to detail skills.
+ Communication skills.
+ Team player.
+ Must be a self-starter with ability to work without constant supervision.
+ Experience handling confidential information.
+ Ability to take detailed notes.
The hourly pay range for this position is 20.06 - 25.07 based on experience.
ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits .
A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.
In demonstrating mutual respect for all members of the ATSU community, ATSU is an Equal Employment Opportunity (EEO). Meeting this mission requires serving together in mutual respect of one anothers functions and each persons importance as an individual.
