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Meeting Event Coordinator

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New York, United States Verigent Full time

Job Title: Meeting Scheduler/Coordinator Location: East Hanover, NJ Duration: Permanent, Direct Hire Salary: $50-65,000 (Based on Experience) Summary: Verigent's client is seeking a highly organized and customer service-oriented Meeting Event Coordinator. The ideal candidate will have a corporate and administrative experience, be proficient with Microsoft Office Suite, and have experience with ServiceNow and SharePoint. Responsibilities: • Meeting and Event Support: Manage scheduling services for the Meeting and Events Team, and the Collaboration and Conference Team. • Room Booking: Search for available meeting rooms across all locations and manage rebooking as required. • Stay well versed and up to date on the inventory and capabilities of meeting rooms and spaces throughout the estate • Client Interaction: Maintain a high level of professionalism when interacting with internal and external clients. • Data Management: Perform timely and professional data entry of conference information, update room profiles as needed, and manage multiple shared mailboxes in relation to scheduling support. • Conflict Resolution: Provide coordination management and support for scheduling conflicts, gather pertinent information for client escalations and report to management. • Project Support: Provide support for projects related to scheduling and room booking, assist in process improvement, and provide guidance and support to end-users responsible for self-service meetings. Preferred Skills: • Attention to detail and high level of organizational skills. • Knowledge of vendor systems, tools, and processes. • Ability to review and respond to Audio Visual Requests and assign them to appropriate technical support personnel. • Proactive in reviewing, monitoring, and updating the AV Request Calendar and escalating any conflicts or issues. • Collaborative mindset to work with clients, internal teams, and internal vendors to ensure meeting life cycle.