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Event Coordinator
2 months ago
Williams Lea is seeking a skilled Event Specialist to join our team in New York City. As an Event Specialist, you will be responsible for coordinating and executing corporate events that exceed our clients' expectations.
Key Responsibilities:- Plan and execute large-scale meetings and events, working closely with local Concierge and Hospitality teams.
- Oversee the planning and confirmation of catering orders for regional offsite and select onsite events.
- Curate visually appealing event layouts that reflect our clients' brand and style.
- Serve as the primary point of contact for assigned WL regional teams and regional client stakeholders.
- Manage all logistics for designated meetings and events, ensuring timely and efficient execution.
- Meet with clients to understand their event requirements and preferences, providing guidance and advice on event planning strategies.
- Identify, negotiate with, and manage relationships with vendors, ensuring seamless delivery of services.
- Develop and manage event budgets, ensuring all activities are within budget and identifying opportunities for cost savings.
- Identify potential risks and develop contingency plans to mitigate them.
- Ensure compliance with all relevant regulations and insurance requirements.
- Collect feedback from attendees and analyze event success, making recommendations for future improvements.
- Collaborate with internal teams to ensure event success, including Business Development, Talent, DEI, and Operations.
- Associates degree or equivalent certifications with 2-3 years of event planning experience. Commensurate experience (3-5 years event planning) may be considered in lieu of education, based on candidate's overall employment history.
- Demonstrated event planning experience in a corporate setting, preferably in the legal industry, including corporate breakfasts, lunches, dinners, and cocktail receptions.
- Ability to manage multiple tasks simultaneously, prioritize deadlines, and maintain attention to detail.
- Excellent problem-solving skills, with the ability to think on one's feet and adapt to changing circumstances.
- Strong communication and negotiation skills, with the ability to build and maintain relationships with vendors and stakeholders.
- Proficiency in Microsoft Office suite and products, including Outlook, Excel, and PowerPoint.
- Ability to work in a fast-paced, high-energy environment and adapt to changing priorities.
- Professional demeanor and exceptional client service skills, with a commitment to exceeding expectations.
- Position operates from a client office.
- Work is performed in a professional work environment.
- Professional attire and evening attire required.
- Ability to work standing up and walking for lengthy periods of time.
Williams Lea is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and respectful work environment that values diversity and promotes equal opportunities for all employees.
