Director Human Resources

1 week ago

Albany, United States CareerBuilder Full time

St. Anne Institute

Job Description

TITLE: Director Human Resources

SUPERVISOR: Chief Executive Officer

HOURS PER WEEK: 40 hrs. per week

QUALIFICATIONS:

Masters Degree preferred, bachelors degree in human resources or related field with at least 3 years related experience or 3 to 5 years of supervisory work experience in a professional office setting.

Competency in use of Human Resources and Payroll database applications, Microsoft Word, and Excel.

Must be detail-oriented, organized, capable of handling multiple tasks simultaneously, strong communication and customer service skills.

Must be able to maintain the highest level of confidentiality.

FUNCTIONS:

Supervise all Human Resource and Payroll staff to ensure that all Human Resources, payroll and Employee Benefits processes are completed in a timely manner.

RESPONSIBILITIES:

Directly supervise the Coordinator - Human Resources (Training/Onboarding) and the Coordinator - Human Resources (Payroll/Benefits).

Maintain and update all Human Resources Policies and Procedures and corresponding documents and utilized by Human Resources & Payroll.

Setup and maintain employee personnel files including files for interns, independent consultants, temporary employees, and seasonal staff.

Maintain the agencys Human Resources Information Systems (HRIS) and ADP database and establish efficient processes to reduce duplication of entry wherever possible.

Track and pursue all missing employee information and documentation.

Work collaboratively with the Director of Quality Management as well as the other members of the agencys Executive Team members to advance the Vision and Mission of the St. Anne Institute through the Continuous Quality Improvement Program (CQIP).

Participate in the agencys Diversity, Equity, and Inclusion (DEI) work.

Coordinate the bi-weekly Payroll interface between ADP and the Financial Edge accounting software establishing the payroll journal entry in Financial Edge.

Assist with all Human Resource, Finance, and Program audits.

Reconcile Payroll Checking and corresponding journal entries monthly.

Assist the Chief Financial Officer with the analysis of revised premium structure.

Lead the Human Resources & Payroll staff with the coordination the Annual Open Enrollment Process

Prepare the calendar year preparation of benefit accruals and W2 processes.

Conduct the fiscal year preparation of salaries.

Coordinate all audits of personnel files as required by New York State Office of Children and Family Services (OCFS), New York State Office of Mental Health (OMH), New York State Education Department (SED) and Medicaid related agencies.

Lead the recruitment and hiring process.

Work in tandem with the agencys Development Team in ensuring all vacant positions are posted and publicized on the agencys social media sites as well as other electronic systems such as the Times Union, Monster and Indeed websites.

Coordinate and conduct in tandem with Human Resources and agency staff the New Hire Orientations.

Ensure that the Coordinator Human Resources (Training/Onboarding) is coordinating all required trainings and maintaining a current and comprehensive Training Calendar for agency staff.

Create and implement a professional development program for all levels of management within the agency.

Monitor and track all employee performance evaluations to ensure that all employees are meeting the agencys minimum standards.

Provide coaching and guidance to the agencys leadership team who need to positively address performance issues through the progressive disciplinary process.

Effectively manage all complaints and grievances successfully with the assistance of the agencys Executive Team, specifically the agencys Director of Quality Management/Compliance Officer and attorneys when necessary.

This position will work across programs to accommodate fluctuations of staff as well as clients served.

All other duties as assigned.

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