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Executive Secretaries and Administrative Assistants

1 month ago

Batavia, United States Nexus Staff Inc. Full time
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 40 hours/week
Work site: 100% On-Site
Location: 220 Richmond Ave, Batavia, NY 14020
Estimated Job Duration: 6 Months
Resume Due Date: 05/03/2024.

Minimum Education:
  • Bachelor's Degree preferred

Work Experience:
  • Minimum of 1 year of experience in administrative support

Job Duties:
This position will be based in the Admissions Department of the New York State Veterans Home. The role involves handling all admissions processes and coordinating closely with the Admissions Coordinator. Key responsibilities include:
  • Coordinate all pre-admission interviews with the Admissions Coordinator on prospective applicants in a variety of settings.
  • Work closely with Director and Assistant Director of Nursing, or designee, to determine appropriate individuals for admission.
  • Maintain a public relations program with all hospital discharge planners and families. Work closely with Home staff assigned to the more global public relations program working with other outside agencies.
  • Schedule all admissions to the facility, working closely with the multidisciplinary team.
  • Have knowledge of community services/facilities to make alternative suggestions/ assistance in placement of applicants who are inappropriate for our facility.
  • The Admissions team member:
  • Initially, reviews application to determine potential eligibility for admission to the home.
  • Provides information to applicants and their families related to admission to the facility.
  • Obtains and completes all necessary admission and readmission paperwork.
  • Responds to referrals in a timely fashion.
  • Provides consistent and timely follow-up with applicants/families through appointments, phone calls, etc.
  • Conducts personalized appointments, tours and coordinates the application process.
  • Schedules and provides tours or makes arrangements for another staff member to do so if unavailable.
  • Coordinates and conducts pre-admission meetings.
  • Initiates insurance checks by providing information to appropriate staff.
  • Contacts previous Primary Care Physicians, etc. to secure all immunizations.
  • Ensures applicant TB screening is completed.
  • Enters pre-admission orders and demographics into Electronic Health Record.
  • Settles resident into room, ensures clothes go to laundry for labeling and all electrical items are inspected.
  • Meets with family members at admissions to conduct and review all Admission Agreements.
  • Provides strong customer service.
  • Works in a high pace environment managing several cases, families, hospitals, discharge planners and internal staff simultaneously to get resident admitted within 24 hours.
  • Other duties assigned as need arises.

Preferred Skills:
  • Strong customer service skills
  • Detail-oriented with excellent organizational abilities
  • Ability to multitask and prioritize effectively
  • Proficiency in Microsoft Office suite

Miscellaneous Information:
  • Schdule: Monday to Friday, 8:00 AM to 4:00 PM
  • Free parking available onsite
  • No nearby public transportation
  • Position is 100% onsite
  • Interview will be conducted in person or online based on the availability
  • Hands-on training provided; adaptability is essential

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.