Temporary Senior Administrative Associate

Job Posting Title: Temporary Senior Administrative Associate - Academic Affairs - (UTEMPS) Hiring Department: UTemp Pool Position Open To: All Applicants Weekly Scheduled Hours: 20 FLSA Status: Non-Exempt Earliest Start Date: Immediately Position Duration: Expected to Continue Until Dec 31, 2024 Location: UT MAIN CAMPUS Job Details: General Notes Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this temporary assignment is December 31, 2024. Purpose As part of the Academic Affairs portfolio, the Curriculum Management and Academic Administration (CMAA) unit is seeking temporary assistance in fulfilling academic compliance and curriculum management responsibilities. CMAA manages academic compliance requirements, facilitates strategic projects, and administers the core curriculum and skills and experience flags. The Senior Administrative Associate will work closely with CMAA Director to complete activities related to managing the undergraduate curriculum change approval process; coordinate communications with colleges and schools related to program compliance with state, regional, and federal requirements; and collaborate with CMAA and other Academic Affairs staff to ensure the smooth operations of the unit as assigned. Responsibilities Organize and manage relevant documentation and records; schedule meetings for the Undergraduate Curriculum Review Committee, maintain meeting documentation, proposal tracker, and contact lists; respond accurately and promptly to related inquiries; and facilitate logistics for academic compliance communications. Serve as backup contact for curriculum change communications, including organizing accurate and timely responses. Organize and maintain CMAA files, correspondence, data, and reports in Microsoft Word, MS Teams, Smartsheet, and UT Box. Provide other administrative support services as requested. Required Qualifications Bachelors degree. Three years experience in an administrative support role, including managing complex processes over an extended period and coordinating service to multiple stakeholder groups. Demonstrated experience in taking initiative and seeking solutions within the boundaries of the role, including understanding when to rely on independent judgment and when to collaborate in decision-making. Ability to develop and maintain collaborative relationships with faculty, staff, and administrators and to consistently offer superior customer service. Professional demeanor with impeccable attention to detail. An equivalent combination of relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience working at UT Austin and/or at a SACSCOC institution. Two years working at UT Austin and familiarity with UT Box, MS Teams, and Smartsheet. Strong interest in state, regional, and federal requirements related to institutional and academic program quality. Hourly Rate $25.00 depending on qualifications Working Conditions Attire: Business Casual Business casual/smart casual for any in-person work. Jeans ok. Work Shift Hours per week - 20 Standard, Flexible: Start: 7-9 am, End: 4-6 pm Hybrid or Remote, given office space availability. Given the nature of the work to be completed during this temporary position, hours will be flexible and can be adjusted as needed, which will need to be discussed with the supervisor. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.