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Administrative Assistant

2 months ago

Conshohocken, United States Morgan Properties Full time

Overview:

Summary: Responsible for performing administrative duties for the CFO, Controller, Vice Presidents and Accounting team. Will manage busy schedules, arrange appointments and meetings, schedule conference calls, handle travel and expenses, and administrative duties as assigned. Position requires being self-motivated, hands-on, and an organized professional with a positive, can-do attitude.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Performs a wide variety of secretarial and administrative duties as required by daily operations.
  • Managing a complex calendar, scheduling meetings and events using Microsoft Outlook and Office 365.
  • Ability to deliver excellent customer service and demonstrate a high degree of professionalism.
  • Preparation of highly confidential reports, correspondence, etc.
  • Maintain and process files for the accounting department, scanning, copying and mailing, reserves, tax returns, etc. knowledge of certified filings and priority mailings
  • Coordinating detailed travel arrangements and itineraries for department employees.
  • Occasionally coordinates corporate meetings
  • Responsible for overseeing Corporate Petty Cash disbursement.
  • Design and prepare general correspondences, memos, reports, charts, tables, graphs, business plans, etc. from written or verbal instruction, shorthand or transcription equipment, including correspondence, reports and other materials that are confidential, complex and technical.
  • Gathers and summarizes raw data and information into reports and spreadsheets when needed.
  • Copy, scan, process and log tax returns.
  • Handles details of highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment.
  • Open, date stamp, and route all incoming regular mail and Federal Express for Chief Financial Officer, Controller and Vice Presidents.
  • Acts as a custodian for Corporate documents and records.
  • Notary is a plus.
  • Maintains confidentiality and follows policies and procedures at all times supporting the organizations goals and values.

Skills/Qualifications:

  • A minimum of 1 year of administrative experience in a bookkeeping, data entry or an accounting assistant role or related field
  • Strong Microsoft Excel experience
  • Experience working with mailing
  • Excellent organizational skills and attention to detail
  • Strong written and verbal communication skills
  • Ability to prioritize and manage time to meet deadlines

The Benefits of Employment

  • Employee referral payment program
  • Educational Enhancement Program
  • Medical, Dental, and Vision benefits
  • Life/ AD&D Insurance
  • Paid Parental Leave
  • Long and short term disability
  • Retirement Plan - 401(k) Plan
  • Discount on an apartment at any one of our properties
  • Free access to pool and fitness center

If you are hired at Morgan Properties, your overall compensation package will also be determined based on factors such as geographic location, skills, education, and/or experience which may result in total compensation outside of this range.

Get To Know Us:

Established in 1985 by Mitchell Morgan, Morgan Properties is a national real estate investment and management company headquartered in King of Prussia, Pennsylvania. Jonathan and Jason Morgan represent the next-generation leaders growing the platform and overseeing the business operations. Morgan Properties and its affiliates currently own and manage a multifamily portfolio comprised of more than 350 apartment communities and over 95,000 units located in 19 states. The Company is among the three largest multifamily owners in the nation and the largest in Pennsylvania, Maryland, and New York. With over 2,500 employees, Morgan Properties prides itself on its quick decision-making capabilities, strong capital relationships and proven operational expertise.

Learn more about Morgan Properties at www.morganproperties.com.